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OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → ALLOCATIONS ASSISTANT
Sorted by job title: A - C | D - H | I - Q | R - Z
EXAMPLES OF DUTIES AND RESPONSIBILITIES:
1. Maintains up-to-date allocation grid sheets for staffing of schools. 2. Maintains current staff balances for the deputy superintendent of schools, the Office of School Administration and Personnel. 3. Reconciles allocation discrepancies. 4. Monitors all incoming documents related to allocations, such as requests for funds and approval to use funds for which the deputy superintendent is account manager, and checks for accurate description of expenditure, correct account number, appropriate signature, category change, and compliance of requests with expenditure guidelines and procedures. 5. Ensures that requests contain the proper information and requests clarification and additional information as required. 6. Prepares a variety of statistical charts and tables for use in development of budgets, allocations of staff and various data analysis and summaries. 7. Performs extensive compilation and computation work on tentative and final allocations, control totals, and resolution of discrepancies. 8. Assists in processing the budget for the Office of School Administration and schools each fiscal year. 9. Checks for all required budget input documents, sequences budget material, enters positions, narrative, etc. on budget forms. 10. Contacts the Office of School Administration, schools and the Department of Budget Planning and Development to secure required budget information and coordinate timely processing of the budget. 11. Answers a variety of questions relating to allocation of positions and resources, referring the more difficult questions to the administrative assistant. 12. Composes non-technical correspondence, prepares and types a variety of correspondence and materials. 13. Maintains the calendar of and provides secretarial/clerical support to the administrative assistant to the deputy superintendent. 14. Provides secretarial support in the Office of the Deputy Superintendent as required. 15. Assists field/school secretaries, financial assistants and business managers on a daily basis with the completion of forms, and assists with general processing procedures. 16. Works closely with the accounting and procurement offices with payment for vendors, processing payments, purchase orders, warehouse requisitions, etc. 17. Performs related work as required.
This description may be changed at any time.