] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → FISCAL ASSISTANT V, DIVISION OF BUSINESS, FISCAL AND INFORMATION SYSTEMS

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Fiscal Assistant V, Division of Business, Fiscal and Information Systems

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Fiscal Assistant V CODE: 4850 SQ/OQ: Optimal Qualified
WORKING TITLE: Fiscal Assistant V, Division of Business, Fiscal and Information Systems GRADE: 22 MONTHS: 12
SUMMARY DESCRIPTION; PHYSICAL DEMANDS; AND SPECIAL REQUIREMENTS: Summary Description: Under direction of the director and fiscal specialist, manages and coordinates fiscal and related activities for a large and active department with a variety of organizational accounts including, but not limited to, procurement, payroll, and accounting operations for the IDEA grants, local accounts, allocations, budget development and financial monitoring. Responsible for day-to-day operations in accounting, account payable, procurement, payroll and invoicing processes, procedures and functions. Advises, trains, and assists all the special education offices with fiscal matters. Researches finance, budgeting, and/or procurement issues. Physical Demands: Position operates computer terminals for prolonged periods. Special Requirements: None
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE SKILLS ABILITIES: Considerable knowledge of the organization, functions and operations of Montgomery County Public Schools. Strong skills in budget development, research and analysis, reconciliation of accounts, purchasing procurement procedures, and review of revenue and expense forecasting. Ability to prepare reports in a clear and concise manner. Ability to exercise independent initiatives to perform both original and recurring assignments. Ability to make decisions in accordance with established procedures and practices, and exercise judgment in the absence of clear directives. Requires excellent oral and written communication and human relations skills. Ability to work effectively with managers and other employees who possess diverse professional skills and backgrounds. Ability to complete work assignments in a very active operational environment with changing requirements and priorities, and with very limited supervision or guidance from the supervisor or director. Must have good business and operations knowledge and experience that exceed purely fiscal or financial skills and abilities. Ability to effectively use automated financial systems, (MCPS Business Hub and Oracle Business Cloud) and Excel databases. Knowledge of key components of the Individualized Education Program (IEP) as it relates to amount and duration of services, accommodations, case management, Least Restrictive Environment, and special education program codes. Knowledge of, and the ability to meet, the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
EDUCATION, TRAINING AND EXPERIENCE; CERTIFICATE AND LICENSE REQUIREMENTS: Education Training Experience:Bachelors degree in accounting, finance, or business administration with substantial course work in accounting, finance, or related field plus two years of progressively more responsible experience in fiscal or budget management. MBA preferred. Experience in analytical and interpretive accounting or auditing work. Advanced computer skills in Microsoft Excel (spreadsheet), Oracle databases, and MCPS Business Hub. Experience using Synergy Student Information System (SIS) and Maryland Online IEP is a plus.Certificate License:None
OVERTIME ELIGIBLE: No

DUTIES AND RESPONSIBILITIES:

Example Duties:Maintain a contractual excel spreadsheet. Reconcile to the General Ledger. Create and adjust encumbrances.Process invoices, purchase orders, payments, claims, and related reports for a large and complex department. Follow up to ensure payments have been made.Deposit checks.Create invoice request and provide all the backup documentation.Ensure the accurate and timely processing of all accounting transactions.Train, advise, and assist department staff concerning procurement, accounting and payroll procedures.Respond to inquiries from vendors and others regarding procurement and fiscal matters.Process payroll transactions, including time and attendance reporting. Create workshops codes and runs Crystal reports. Authorize temporary part time (TPT) positions. Ensure account numbers for TPT is correct.Ensure payments are within budgeted and allocated amounts and comply with established procedures.Analyze data and prepare reports to assist in the preparation of monthly financial monitoring. Implement year-end closing procedures.Research, analysis and interpret contractual and consultant expenditures to be used for forecasting and budget development.Maintain files and records according to established retention procedures.Compile fiscal and statistical information for reports.Devise and implement procedures and forms for office operations.Develop budget for summer programs. Handle all fiscal matters for summer programs.Create and monitor school allocations.Assist fiscal specialist and director as required.Perform related work as required.

This description may be changed at any time.