Problems Identified with Report Cards for Some Secondary School Students, Errors to be Resolved by Next Week

February 17, 2000
Report cards for some middle school and high school students for the second quarter contain formatting problems and errors in course grades or credits. The mistakes, which were identified earlier this week as report cards were being distributed to secondary school students, will be corrected and new report cards will be issued by February 22.

The errors in course grades or credits have been identified for approximately 2,000 report cards. In addition, approximately 10,000 report cards have formatting errors that, while not affecting the course grades or credits, place information in the wrong section of the report card. All of the incorrect cards will be corrected and reprinted (in a different paper color to distinguish them from the earlier report cards).

Altogether, the grading or credit errors affect about 3 percent of the 66,288 report cards produced for secondary school students for the second quarter marking period. The formatting errors affect approximately 15 percent of the secondary school report cards. Report cards for elementary school students were not affected.

Individual students will be notified at their schools when the new report cards are available. Normal grade correction procedures that occur after every marking period will be extended to February 25 as the new report cards are distributed. Transcripts for seniors will also be corrected and reprinted.

There were three types of errors that affected the course grades or credits:

  • In some cases, students have marking period averages that do not include all courses.

  • In some cases, students have grades in the first and second marking periods and the final exam grade, but the final grade is printed as "M" (missing).

  • In some cases, students have grades appropriately printed on the report card (first and second marking periods, final exam, and final grade), but the course credit is not printed. This gives the impression that credit was not received for the course, even though credit is never officially earned until the end of the year.

    The Department of Global Access Technology is working with individual schools to ensure that all incorrect report cards are properly identified, corrected, and reprinted.

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