] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → DIRECTOR, DIVISION OF MANAGEMENT AND BUDGET

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Director, Division of Management and Budget

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Director I CODE: 0330 SQ/OQ: Not Applicable
WORKING TITLE: Director, Division of Management and Budget GRADE: P MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under general direction of the associate superintendent of finance, provides leadership for systemwide MCPS operating budget processes; manages and supports both the operating budget development and implementation process, including the publication of annual operating budget at various stages of the process; closely monitors spending patterns to assure compliance with the budget; provides training to new employees; provides leadership in the development of short- and long-range planning processes, and monitors the implementation of plans; and provides support to budget specialists for the more difficult and complex assignments and exercises considerable independent judgment and initiative in providing leadership of various budget development and implementation processes; serves as liaison with state and county management, budget and planning officials; develops and presents supporting data and/or documentation for MCPS annual operating budgets. Serves as advisor to the superintendent and executive staff on budget procedures, impact and implementation. Facilitates collaborative work and effective engagement among MCPS staff and other stakeholders. Works with program staff to monitor and review grant funding requests. Evaluates processes, effectiveness and efficiency of division and provides feedback to associate superintendent to ensure continuous improvement and alignment with division¿s strategic plans and goals. Supervises, evaluates, and oversees work of division staff.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Considerable knowledge of good management, budget and planning practices and the ability to institute these in leading the Division of Management and Budget, Office of Finance and providing reliable information to the superintendent. Ability to interpret the significance of financial and other planning data; conceptualize and implement new processes; and promote teamwork among people and units within an organization. Excellent oral and written communication and human relations skills. Ability to present budget information concisely to MCPS leadership, staff, elected officials, community organizations, and address queries with confidence. This position requires the knowledge and application of the three employee Professional Growth Systems established for the Montgomery County Association of Administrators and Principals and the Montgomery County Business and Operations Administrators the Montgomery County Education Association and the Service Employees International Union Local 500.
EDUCATION, TRAINING, AND EXPERIENCE: Graduation from an accredited college or university with a major in public or business administration or related field; courses or experience in accounting, auditing, budgeting or other fiscal areas. Master's degree in public or business administration or related field preferred. Minimum of three years of experience in budget planning and/or management for a large organization. Minimum of three years supervising staff required. Considerable, progressively responsible staff work in public sector planning, budget preparation and administration, and management analysis. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.
CERTIFICATE AND LICENSE REQUIREMENTS: None
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) None
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Ability to work extended hours, including nights and weekends, as required.
OVERTIME ELIGIBLE: No

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

1. Develops and recommends to the associate superintendent of finance and MCPS leadership sound budget concepts and practices for MCPS.
2. Supervises and leads staff and provides them with clearly defined goals and objectives, a working environment that encourages creativity, and assures that unit staff functions as a team in carrying out responsibilities.
3. Leads the planning and implementation of a process for developing the annual operating budget. Assures the development and production of operating budget documents that meet the requirements of Maryland statutes and regulation, County Council, and Board of Education policies, and the needs of the Board, school administration and the community.
4. Liaises with county and state officials, community organizations and other stakeholders regarding MCPS annual budget.
5. Serves as advisor to superintendent and executive level staff regarding MCPS annual budget development and implementation; provides budget development information, supporting data and calculations; and keeps the superintendent informed regarding changes and corrections.
6. Leads the development of long-range, multiyear budget projections required to implement the Board of Education's Strategic Plan.
7. Assures that unit implementation of approved plans and budgets is monitored and that assistance is provided to unit managers.
8. Monitors position management activities to ensure compliance with budget.
9. Advises appropriate officials of significant variations from adopted plans or budgets.
10. Provides regular financial and management analysis to the associate superintendent of finance, and MCPS leadership.
11. Prepares the annual MCPS budget calendar and ensures that all information is received and requirements are met.
12.. Reviews operating budget requests, analyzes the fiscal implications and recommends alternative courses of action; monitors approved operating budgets including transfers and reassignments of funds; reviews monthly financial projections with budget specialists and presents the results to the associate superintendent of finance and other MCPS leadership.
13. Responds to inquiries from the public and other governmental agencies regarding MCPS financial matters. As directed, compiles information on practices of other government agencies and develops comparative statistics.
14. Provides coordination for a major systemwide area of responsibility, with overarching implications for systemwide management, such as financial systems control and management, budget process and operational management, and position control.
15. Provides regular financial analysis to the associate superintendent of finance.
16. Compares budgets and management practices of other government agencies and school systems with those of MCPS, and recommends improvements to the associate superintendent of finance.
17. Acts as a resource on budget and resource issues at work sessions and hearings, and assures that expert advice on these issues is available to the associate superintendent of finance and MCPS staff, and county government and County Council staffs.
18. Plays a key role in Budget Advisory Committee meetings by preparing and presenting budget materials to a wide variety of stakeholders.
19. As a member of management's negotiations team, provides cost scenarios and budget implications to items proposed at the bargaining table.
20. Stewards the operating budget at the program level to assist in determining return on investment.
21. Monitors and reports on the available grant funding at the federal, state and local levels (i.e. Elementary and Secondary School Emergency Relief (ESSER) funding.
22. Responsible for the timely and accurate budget formulation of any updates to the organizational structure
23. Leads the development and analysis of revenue projections and expenditure activities in support of budget planning and development.
24. Performs related duties consistent with the scope and intent of the position.
Class Established: 5/2022
Date(s) Revised: 3/2023
Last Reviewed:

This description may be changed at any time.