] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → SUPERVISOR, MANAGEMENT BUDGET OPERATIONS

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Supervisor, Management Budget Operations

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Supervisor CODE: 0403 SQ/OQ: Not Applicable
WORKING TITLE: Supervisor, Management Budget Operations GRADE: O MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under general direction of the director of the Department of Management, Budget, and Planning (DMBP), the supervisor oversees daily operations of DMBP. Responsible for planning, budgeting, financial monitoring, and operational and management analysis functions for MCPS. Analyzes and reviews office goals, multiyear plans, budget requests, functions and operations. Monitors expenditure patterns and management practices. Provides training to new employees. Has chief responsibility for production of the operating budgets. Provides support to budget specialists for the more difficult and complex assignments and exercises considerable independent judgment and initiative in recommending to office leadership planning, budgetary, financial, or management strategies to improve efficiency and effectiveness. May represent the director at meetings as needed. Assists with the creation of the department's strategic plan.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Thorough knowledge of public administration principles and practices, with emphasis on budget concepts and organizational systems, practices and procedures and their application to various organizations and functions. Thorough knowledge of statistical and other management analysis techniques. Knowledge of Maryland school laws and regulations governing budgets and expenditures. Understands Montgomery County Public Schools (MCPS) organization, operations, goals and priorities. Able to work effectively with other MCPS offices and stakeholders. Good user knowledge of computerized information systems. Excellent communications and interpersonal skills. Ability to analyze complex organizational procedures and recommend solutions to budgetary or management problems. Knowledge and purpose of the three employee Professional Growth Systems established for the Montgomery County Association of Administrators and Principals and the Montgomery County Business and Operations Administrators the Montgomery County Education Association and the Service Employees International Union Local 500, required.
EDUCATION, TRAINING, AND EXPERIENCE: Graduation from an a accredited college or university with a major in public or business administration or related field; courses or experience in, accounting, auditing, budgeting or other fiscal areas. Master's degree in public or business administration or related field highly desirable. Experience in supervision preferred. Considerable, progressively responsible staff work in public sector planning, budget preparation and administration, and management analysis. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.
CERTIFICATE AND LICENSE REQUIREMENTS: None
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) None
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Ability to work extended hours, including nights and weekends, as required.
OVERTIME ELIGIBLE: No

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Manages daily operations of DMBP.

Provides training to new department employees.

Assists in the preparation and implementation of the departmental strategic plan.

Prepares the annual MCPS budget calendar and ensures that all information is received and requirements are met.

Represents the director at meetings as needed.

Oversees the preparation and publication of the budget documents.

Reviews operating budget requests of assigned programs, analyzes the fiscal implications and recommends alternative courses of action; monitors approved operating budgets including transfers and reassignments of funds; along with the director, reviews monthly financial projections with budget specialists and presents the results to the chief operating officer prior to preparing the monthly financial report for the superintendent¿s signature.

Advises offices regarding the preparation, review, and presentation of their budget programs; identifies problems that require special study and conducts studies as directed; reviews budget submissions for accuracy and completeness and conformance with standards; coordinates data processing needs and participates in the development of information needed for budget analysis.

Ensures the integrity of budget mainframe applications; develops and implements microcomputer applications to support the budgetary process.

Analyzes office program goals and priorities and recommends changes as appropriate.

Analyzes staffing patterns and makes staffing recommendations; performs statistical analyses of operations.

Provides technical information for executive work sessions; prepares position papers, special studies and reports; and writes correspondence.

Responds to inquiries from the public and other governmental agencies regarding MCPS financial matters. As directed, compiles information on practices of other government agencies and develops comparative statistics.

Provides coordination for a major systemwide area of responsibility, with overarching implications for systemwide management, such as financial systems control and management, budget process and operational management, and position control.

Provides direction to staff for major functions such as budget preparation and administration.

Reviews staff work products with significant systemwide implications, such as budget preparation controls, budget publication documents, external reports and surveys, and position authorizations.

Advises the DMBP director and chief operating officer of major issues with systemwide budget implications and makes recommendations for resolution of such issues.

Works closely with other management staff to provide coordination related to areas of responsibility.

Provides guidance and advice as needed to executive staff and other managers with respect to areas of responsibility.

Initiates and recommends changes in processes as needed with minimal specific advance direction.

Coordinates significant work processes related to budget development and administration.

Liaises with internal and external stakeholders as appropriate.

Manages budget materials for MCPS budget committees.

Performs related work as required.
Class Established: 7/2006
Date(s) Revised: 4/2015
Last Reviewed:

This description may be changed at any time.