] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → EXECUTIVE DIRECTOR, CHIEF OF STAFF

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Executive Director, Chief of Staff

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Executive Director CODE: 0464 SQ/OQ: Not Applicable
WORKING TITLE: Executive Director, Chief of Staff GRADE: P MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Assists the chief of staff (COS) with responsibilities related to matters related to communication, collaboration and coordination of the executive team to implement the Strategic Planning Framework and the District Implementation Plan. Manages and problem-solves day-to-day matters of the Office of the Chief of Staff. Supports COS in communication, collaboration and coordination of the executive team; engages administrators to support COS in the oversight of the assigned MCPS offices, departments and divisions. Collects, analyzes interprets and reports/presents data to COS; engages internal and external stakeholders and serves as representative for the Office of the Superintendent, as directed by the COS. Researches, writes, edits, and reviews correspondence, and prepares reports for the COS. Keeps the COS apprised of matters of impact and interest to the district and the superintendent, relative to the executive leadership team; activities, information and concerns of reporting offices and stakeholders. Collects and analyzes data to inform decisions and best practices. Responds to constituents and correspondence on behalf of the superintendent; supports the superintendent with tasks, as assigned. Provides support and assistance to staff reporting to the COS with Board of Education presentations, correspondence, responses to parents, citizens, and members of the community, data collection, and aligning work to the school system goals, strategic planning, and major initiatives. Assists the COS in the resolution of problems between and among offices that require superintendent-level involvement.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Thorough knowledge of project management, MCPS programs, strategic initiatives, procedures and practices, policies and regulations organizational and leadership theory. Demonstrates cultural competence and a deep understanding of and empathy for issues facing diverse groups. Excellent organizational, communication, and interpersonal skills.
EDUCATION, TRAINING, AND EXPERIENCE: Master's degree from an accredited college or university in educational administration or a related field required. Experience as a school-based administrator preferred; and extensive experience in project management, strategic planning and solving problems, data analysis, making decisions, policy and education law interpretations, and writing/editing reports. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position will be considered.
CERTIFICATE AND LICENSE REQUIREMENTS: None
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) None
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Requires the ability to work long hours and manage multiple projects with tight deadlines.
OVERTIME ELIGIBLE: No

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Develops and integrates long-range plans and monitoring systems for initiatives and responsibilities supervised by the COS.

Assists the COS with supervising and overseeing the work of the assigned MCPS offices, departments and divisions.

Works collaboratively with the COS to problem-solve and address concerns that rise to the level of the superintendent, involving community, internal and external stakeholder complaints, conflicts and concerns between and among other offices requiring the superintendent's feedback.

Responds to the Board of Education members and County Councils inquiries; responds to constituents and correspondence on behalf of the superintendent; supports the superintendent with tasks, as assigned.

Serves as a point of contact to direct reports to the COS to support daily operational matters, strategic planning, priorities, monitoring systems, budget development, and implementation plans for major initiatives.

Collaborates with the chief of staff, and provides the COS with information, feedback, reports and updates from internal and external stakeholders, the executive leadership team, reporting offices and matters substantially impacting the district or of interest to the superintendent.

Researches, analyzes and presents findings and reports to the COS in matters concerning the public's knowledge and understanding of school policies, procedures, programs, resources, initiatives and performance.

Assists the COS with conducting inquiries on problems or issues in the school system and reports information and possible solutions to the COS.

Researches, writes, edits, and reviews correspondence, Board of Education materials, and prepares reports.

Facilitates meetings and represents the COS on a variety of committees or meetings.

Prepares/oversees agenda/talking points, and/or presentations for specific meetings and special events.

Understands and applies principles of performance evaluation and professional growth for employees.

Performs related duties consistent with the scope and intent of the position.
Class Established: 6/2022
Date(s) Revised: 8/2024
Last Reviewed:

This description may be changed at any time.