] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → SUPERVISOR, PAYROLL

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Supervisor, Payroll

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Payroll Supervisor CODE: 0704 SQ/OQ: Not Applicable
WORKING TITLE: Supervisor, Payroll GRADE: J MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction, facilitates the preparation and processing of payrolls. Using a variety of data sources and reports, edits payroll data files to assure accurate processing of teacher, substitute, extra-curricular and other payrolls, and to research and correct payroll problems. Works with accounting and other offices to instruct operating personnel in new payroll procedures and their implementation. The work requires an understanding of how large payrolls are produced and of the actions that impact them.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Thorough knowledge of payroll processing and related office procedures, Lawson HRIS. Thorough knowledge to resolve problems and inquiries from managers, employees, federal, state, and private agencies. Considerable knowledge of various laws, regulations, union agreement requirements, and Board policies for application to appropriate payroll processes. Excellent communication and interpersonal skills with a demonstrated commitment to exemplary customer service.
EDUCATION, TRAINING, AND EXPERIENCE: Bachelors degree in Business administration, accounting, payroll, etc. Five years or more direct experience with large scale computerized financial, accounting, and payroll systems. Five years or more supervisory experience managing staff payroll processing, providing effective customer service to staff and retirees. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.
CERTIFICATE AND LICENSE REQUIREMENTS: None
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) None
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Ability to work nights and weekends as required. Annual leave limited during specified timeframes.
OVERTIME ELIGIBLE: No

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Provides day to day management and distribution of workload to the payroll team

Collaborates with ERSC leadership team to analyze and implement payroll resulting from contract changes to compensation and benefits programs ensuring compliance with negotiated agreements, changes in benefits plans, regulatory and other requirements.

Advises ERSC director and MCPS executive staff on payroll matters

Monitors and implements regulatory changes resulting from IRS guidelines.

Participates in the daily processing of payroll actions

Answers payroll-related questions and resolves problems

Works with data processing staff and others to implement changes and new procedures Develops and recommends forms layout and processing procedures, and participates in testing new procedures

Writes procedural instructions for payroll assistants and operating personnel

Interacts with Call Center and other staff on payrolls matters

Responds to inquiries and writes correspondence

Supports and coaches employees development to continually improve customer service.

Works with staff to develop career goals and progression opportunities.

Knowledge and application of the Professional Growth Systems (PGS) established for the Montgomery County Association of Administrators and Principals (MCAAP/MCBOA), and the Supporting Services (SEIU) Professional Growth System (SSPGS).

Performs related duties consistent with the scope and intent of the position.
Class Established: 7/92
Date(s) Revised: 7/03, 7/08, 11/14, 10/18
Last Reviewed:

This description may be changed at any time.