] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → BUSINESS AND OPERATIONS SPECIALIST

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Business and Operations Specialist

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Maintenance & Operations Mgr CODE: 0748 SQ/OQ: Not Applicable
WORKING TITLE: Business and Operations Specialist GRADE: J MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: The Business and Operations Specialist, Division of Maintenance and Operations (DMO) is responsible for managing the day-to-day financial, procurement, human resources, and payroll functions. Provides supervision to support staff and functions as an advisor and administrator of business operations. Responsible for analyzing and resolving business operations issues and needs; interpreting policies; providing quality control to operations; executing business plans and procedures; and demonstrating solid subject matter knowledge.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of the principles, practices, and techniques of business administration, specifically in accounting, financial management, human resources, budgeting, and planning with application in facility and operations management. Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. Possess and displays positive leadership traits and good human relations skills. Must possess competent oral and written communication skills and a thorough knowledge of Montgomery County Public School (MCPS) policies, regulations, and practices.
EDUCATION, TRAINING, AND EXPERIENCE: Bachelors degree from an accredited college or university in business administration, public administration, finance, marketing, accounting, human resources, supply chain management, or another related field. Must have five years of business-related experience with at least two years of experience in two of the following areas: human resources and payroll, finance, facility operations, or research administration.
CERTIFICATE AND LICENSE REQUIREMENTS: Must possess a valid motor vehicle driver¿s license.
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) As required by the duties and responsibilities of the job.
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Ability to work beyond a 40-hour work week as required.
OVERTIME ELIGIBLE: No

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

The duties listed are typical examples of the work performed by this job classification. This is not an exhaustive statement of duties, responsibilities or requirements and does not limit the assignment of additional related duties for the position. Not all duties assigned are included, nor are all duties listed performed in every office or every day.

Proposes and executes functional standards of operations, policies, procedures, processes, and protocols to ensure compliant, effective, and efficient operations.

Implements policies, procedures, and programs to ensure that the division is compliant with federal, state, and local policies, procedures and regulations. Develops training, leads group meetings, and creates informational materials regarding these policies, procedures, and programs.

Manages short- and long-term division planning and projects outcomes. Assists with tracking the success of all projects that increase the operational efficiency and effectiveness of the division.

Develops and reviews financial statements, procurement or activity reports, and other performance data to measure productivity or goal achievement or to identify areas needing cost reduction or program improvement.

Monitors vendors and contractors to ensure that they efficiently and effectively provide needed goods or services within budgetary limits and time constraints.

Monitors the finances for the division to support strategic initiatives which includes developing, monitoring, analyzing, forecasting, and reporting on the annual budget, as well as managing effort reporting and funding profiles. Creates and analyzes monthly, quarterly, and annual reports and ensures financial information has been recorded accurately. Identifies, investigates, and resolves trends and variances.

Coordinates and oversees all activities related to hiring for the division. Assists leadership with setting strategic human resource goals and objectives. Analyzes human resource trends and is responsible for monitoring, tracking, and ensuring compliance.

Manages all aspects of the division¿s payroll, including establishing appropriate checks and balances to ensure payroll and timesheet compliance and accuracy. Generates reports for the general ledger and reconciliation reports, and oversees the administration of payment.
Works closely the Department of Employee Retiree Services to ensure proper reconciliation and payroll compliance.

Prepares support staff work schedules and assigns specific duties.

Assists with the implementation of tools and technologies to improve division wide performance.

Communicates effectively both orally and in writing.

Understands and applies the six leadership standards that have been established for the Montgomery County Association of Administrators and Principals (MCAAP/MCBOA) Professional Growth System (PGS).

Performs other related duties as assigned.
Class Established: 1/2021
Date(s) Revised:
Last Reviewed:

This description may be changed at any time.