EXAMPLES OF DUTIES AND RESPONSIBILITIES:

(The duties listed are typical examples of the work performed by this job classification. This is not an exhaustive statement of duties, responsibilities or requirements and does not limit the assignment of additional related duties for the position. Not all duties assigned are included, nor are all duties listed performed in every office or every day.)

Performs varied and responsible office and clerical work involving requiring an understanding of office or unit operations.

Works on ongoing assignments that are part of an important office operation.

Follows through with work related to their assignments by checking, verifying data, scheduling, coordinating, and arranging data, information or activities to complete assignments and making corrections as needed.

Maintains computerized records, such as: students enrolled in free and reduced meals (FARMS) programs; purchase order, vendor and price quote records, etc. and verifies data.

Performs skilled word processing by producing a variety of documents (letters, memos, reports, evaluations, bid documents, announcements, forms, etc.) from rough draft copy, staff meetings, verbal instructions, sketches and/or brief notes.

Utilizes full capability of MS Office software to create style sheets, move or merge text, check spelling, calculate, create mailing lists and/or form letters, etc.

Maintains electronic data files of documents following established procedures for creating backup files, purging files, and storing files.
Interacts with other units throughout MCPS and with the public, answering inquiries of a semi-technical nature and making sure that matters are properly understood.

Gathers, prepares and submits payroll data.

Posts employee time and attendance to pay vouchers from daily work sheets and run records using calculator.

Balances period end amounts and transfers information to payroll vouchers.

Maintains employee lists on computer.

Answers telephone, providing appropriate information or direction to the customer and directs the call to appropriate staff member if further information is needed.

Performs receptionist duties at a main counter or desk serving a large number of visitors and callers providing detailed information in response to inquiries.

Answers inquiries regarding programs and services, explains requirements and assists callers in completing forms or other actions; maintains office or unit records for program and processes actions, for example processes due process appeal applications concerning special education programs and international student admissions.

Performs all tasks required to obtain information for various data reports .

Sets up files, verifies and checks data, completes forms, records changes and prepares summary reports.

Performs related work as required.