] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → COPY EDITOR ADMINISTRATIVE SECRETARY, BUDGET/FINANCE

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Copy Editor Administrative Secretary, Budget/Finance

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Copy Editor/Admin Sec CODE: 4040 SQ/OQ: Optimal Qualified
WORKING TITLE: Copy Editor Administrative Secretary, Budget/Finance GRADE: 17 MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction, provides drafting, copyediting, manuscript formatting, and proofreading of day-to-day outgoing office correspondence, as well as of different iterations of budget materials for publication. Provides secretarial support to administrators. The nature of the work performed requires executive-level secretarial service and thorough knowledge of Montgomery County Public Schools (MCPS) organization, functions, personnel, and programs. Meets strict deadlines, handles highly confidential material, and works closely with administrators and high-level officials in MCPS. Exercises considerable initiative, confidentiality, sensitivity, sound judgment, and possesses strong communication and interpersonal skills. In addition, is able to perform general clerical office duties to include operation of office equipment, computer applications (MS Office), answering phones, taking messages, greeting visitors, photocopying, assembling materials, and maintaining files. Able to work independently to see that assigned tasks are completed. Demonstrates behaviors reflective of the MCPS core values.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Considerable knowledge of business English, spelling, general vocabulary, punctuation, and mathematics, as related to budgets, data analysis, and other related work. Extensive knowledge and use of a variety digital applications, platforms, and programs required of MCPS staff to support the system¿s priority work. Considerable knowledge of modern office practices and procedures. Knowledge of the general organization and functions of MCPS, or the ability to rapidly acquire such knowledge. Ability to work independently and collaboratively and to carry out continuing assignments requiring the organization of materials, the handling of administrative details, and the preparation of reports with minimal supervision. Ability to properly handle confidential information. Ability to use independent sound professional judgment and discretion in performing duties. Ability to design graphics, charts, and other visuals. Ability to operate word processing, database, and spreadsheet applications and other personal computing equipment to complete complex word-processing tasks. Strong proofreading, editing, communication, and interpersonal skills. MCPS typing test required with the minimum required score achieved. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
EDUCATION, TRAINING, AND EXPERIENCE: High School or GED diploma required. Associates degree preferred. Minimum two years progressively responsible secretarial work experience (preferably at the central services level within MCPS or other school systems) with school or central office experience. Must have demonstrated copyediting and proofreading experience. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered. Completion of at least one year of college-level course work desirable.
CERTIFICATE AND LICENSE REQUIREMENTS: None
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) Position requires sustained operation of keyboard devices.
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Ability to work unusual hours and overtime as required.
OVERTIME ELIGIBLE: Yes

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Reviews drafts and final copy of materials sent to schools, offices, Board of Education, elected officials, Maryland State Department of Education, and community from various departments, divisions, and offices; reviews and edits outgoing correspondence and material for format, clarity of thought and accuracy, and compliance with Board policies. Works with staff to draft acknowledgments, prepare reports, databases, spreadsheets, charts, and graphs by efficiently demonstrating the ability to identify and utilize a variety of digital applications and platforms. Provides secretarial support to the administrators for all work-related activities including but not limited to all meetings and professional learning sessions. Receives visitors and telephone inquiries; ascertains nature of calls, determines appropriate person to handle inquiry/issue, and which can be referred to other staff members; takes notes and transcribes from individuals or groups. Performs related work as required.
Class Established: 6/2021
Date(s) Revised:
Last Reviewed:

This description may be changed at any time.