EXAMPLES OF DUTIES AND RESPONSIBILITIES:

(The job duties listed are typical examples of the work performed by this job classification. Not all duties assigned are included, nor are all duties listed performed in every office.)

Performs various administrative and secretarial duties necessary to support the goals of a department, division, or unit.

Receives, screens and assists individuals visiting the office.

Schedules and maintains supervisor/staff calendar(s), commits supervisors and/or staff to appointments, and coordinates meetings with staff from other departments, divisions, and other stakeholders.

Retrieves and distributes mail to appropriate staff members.

Answers large volume of telephone calls and inquiries, resolves issues and/or takes messages, screening and routing calls to appropriate supervisors and staff.

Attends meetings, takes minutes, types and distributes to stakeholders. Sets up and maintains administrative and confidential files.

Researches, compiles and analyzes information for reports and delivers to appropriate staff.

Collaborates with central office and school staff in gathering information on school activities, policy statements, etc. as required.

Prepares written materials from drafts, verbal instructions or on own.

Initiates actions to keep supervisor and staff informed of operations and follows up.
Creates and assembles materials and data for meetings and training.

Coordinates meetings, conference calls, and/or trainings, coordinates schedules and reserves meeting space inside and outside of MCPS facilities i.e. Carver Educational Services Center, Festival, etc.

Maintains and follows up on correspondence controls assigned, due dates, reviewers and signatures.

Receives and screens visitors to office, answers inquiries regarding operations, with requests by explaining procedures.

Performs skilled word processing by producing a variety of documents (letters, memos, reports, evaluations, bid documents, announcements, forms, etc.) from rough draft copy, verbal instructions, and brief notes.

Utilizes full capability of Office software to create spreadsheets, databases, word documents, PowerPoint presentations, moves/merges text, and creates mailing lists and form letters.

Uses FMS to order and maintain capital and operating budget accounts related to purchasing and outside vendors.

Answers inquiries regarding programs and services, explaining requirements and assisting callers in completing forms or other actions.

Maintains and inventories office supplies and arranges for equipment service or building service assistance as required.

Maintains office or unit records for program and processes actions.

May collect, process timesheets and leave slips and post payroll in Lawson and follow up.

Arranges for building service assistance as needed.

Process, assemble, and transport confidential files. Utilize software programs to create, enter and maintain data into databases and create reports. Organizing and coordinating translation services when required.

COSA staff in addition to the above the following apply:

Coordinates translation services for correspondence. Assists during the summer for registering teachers for training. Enroll, withdraws/transfer, query OASIS database student body.

Verify enrollment, (Montgomery county residency, immunizations, birth certificate, grade level, FARMS, custody, previous school records, administer/score placement tests, COSA (Change of School Assignment. (Upcountry field offices)

Performs related work as required.