EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Provides administrative support to the chief communications officer.

Coordinates all administrative functions for units within the Office of Communications.

Collaborates with fellow administrative services managers in the office of the superintendent of schools and other cabinet and executive staff offices and to ensure smooth operations.

Composes memoranda, reports, correspondence, and replies to correspondence and maintains confidentiality as required (Board papers, etc.).

Collaborates with the other clerical staff in the office of the superintendent of school to ensure smooth operations.

Creates, reviews and monitors correspondence and task lists to ensure that the work of the Office of Communications is proceeding smoothly and efficiently.

Participates in meetings, takes notes, and distributes to appropriate staff.

Creates and, maintains various databases.

Organizes events for the office and assists in coordination and planning of systemwide events.

Reviews and edits drafts of memoranda and talking points for the superintendent of schools and other executive offices ensuring format clarity and content accuracy of the material.

Monitors financial records for the office of the communications.

Maintains Outlook calendar, contact lists, task lists, etc.

Schedules appointments and meetings without prior clearance and makes arrangements for other members of the staff to represent him/her when necessary.

Arranges for conferences and meetings including scheduling logistics, schedules space and time, and notifies participants.

Receives visitors and telephone inquiries, resolves issues, and forwards unresolved calls to appropriate staff.

Performs related work as required.