] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → ADMINISTRATIVE SERVICES MANAGER I, CHIEF OF TEACHING, LEARNING AND SCHOOLS

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Administrative Services Manager I, Chief of Teaching, Learning and Schools

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Admin Services Manager I CODE: 4150 SQ/OQ: Optimal Qualified
WORKING TITLE: Administrative Services Manager I, Chief of Teaching, Learning and Schools GRADE: 17 MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction of the chief of teaching, learning and schools and executive directors, performs varied and highly responsible, often confidential, office and secretarial work for administrators and staff in the Office of Teaching, Learning and Schools. Employee exercises considerable independence and judgment in performing the work.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Considerable knowledge of business English, spelling, general vocabulary, punctuation and mathematics. Considerable knowledge of central services practices and procedures. Knowledge of the general organization and functions of Montgomery County Public Schools, or the ability to rapidly acquire such knowledge. Knowledge of selected Montgomery County Public Schools¿ policies and regulations including those related to travel study programs, field trips, and student organization trips, and curricular expenses for students, or the ability to rapidly acquire such knowledge. Ability to independently carry out continuing assignments requiring the organization of materials, the handling of routine administrative details, the preparation of confidential reports and sound decision-making. Ability to review sensitive material and handle confidentially. Ability to use sound professional judgment and discretion in performing duties. Ability to operate standard office equipment. Extensive knowledge of the Microsoft Office suite of products, and related office software; to complete complex word processing tasks, develop PowerPoint presentations, and build and maintain Excel spreadsheets. Proficiency in the use of Google Suite including Google Docs, Slides, Forms and Sheets. Proficiency in the use of the Incident Management System and the ability to generate reports. Strong proofreading and editing skills. Excellent oral and written communications and human relations skills. Ability to multitask, prioritize changing assignments, and organize workload, meet deadlines, and work well under pressure, while exercising attention to detail. Ability to work as part of a team. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
EDUCATION, TRAINING, AND EXPERIENCE: High School or GED diploma required. Associates degree desirable. Considerable progressively responsible secretarial work experience of three or more years (preferably with Montgomery County Public Schools or other school systems) with school and central office experience. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered. Completion of at least one year of college coursework desirable.
CERTIFICATE AND LICENSE REQUIREMENTS: None.
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) Position requires sustained operation of keyboard devices.
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Ability to work unusual hours, nights, weekends and overtime as required.
OVERTIME ELIGIBLE: Yes

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

EXAMPLES OF DUTIES AND RESPONSIBILITIES: (Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or ability associated with this classification, but is intended to accurately reflect the core job elements.)

Provides administrative support and demonstrates skills required to compose memoranda, reports, correspondence, and replies to correspondence and maintains confidentiality as required

Reviews and prioritizes mail, and directs correspondence to appropriate staff as needed, and maintains correspondence logs.

Maintains files and records of office correspondence.

Supports development of the annual MCPS calendar and the MCPS comprehensive calendar.

Creates and maintains various databases and products by proficiently using Excel, PowerPoint, Google Docs, Slides, Forms, and Sheets and other software applications.

Receives, reviews and/or develops reports for distribution to various departments for appropriate action.

Performs administrative tasks independently by showing initiative and with minimal supervision.

Reviews and edits outgoing correspondences and materials for format clarity and content accuracy.

Gathers budgetary and personnel data and prepares operating and activity reports.

Assists with scheduling meetings and appointments for office administrators.

Arranges for phone and video conferences and meetings including scheduling logistics, schedules space and time, and notifies participants.

Receives visitors and telephone inquiries, resolves issues, and screens calls for appropriate staff.

Manages special projects and ensures tasks are completed in a timely manner.

Orders office supplies through the Financial Management System or other business applications.

Demonstrates the core values of the school district, specifically the core value of equity, as it relates to culturally responsive interactions and collaboration with staff and community.

Works collaboratively with office and school system colleagues to ensure the work is completed on time and with high quality.
Manages field trip approval process and approval of elementary school supplies and secondary course related fees.

Performs related work as required.
Class Established: 5/2020
Date(s) Revised:
Last Reviewed:

This description may be changed at any time.