] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → ADMINISTRATIVE SERVICES MANAGER I, CHIEF OPERATING OFFICER

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Administrative Services Manager I, Chief Operating Officer

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Admin Services Manager I CODE: 4150 SQ/OQ: Optimal Qualified
WORKING TITLE: Administrative Services Manager I, Chief Operating Officer GRADE: 17 MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction of the chief operating officer and the executive director, performs varied and highly responsible, often confidential, office and secretarial work for administrators and staff in the Office of the Chief Operating Officer and its reporting offices. Employee exercises considerable independence and judgment in performing the work.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Considerable knowledge of business English, spelling, general vocabulary, punctuation and mathematics. Considerable knowledge of central services practices and procedures. Knowledge of the general organization and functions of Montgomery County Public Schools, or the ability to rapidly acquire such knowledge. Ability to independently carry out continuing assignments requiring the organization of materials, the handling of routine administrative details, the preparation of confidential reports and sound decision-making. Ability to review sensitive material and handle confidentially. Ability to use sound professional judgment and discretion in performing duties. Ability to operate standard office equipment. Extensive knowledge of the Microsoft Office suite of products, and related office software; to complete complex word processing tasks, develop PowerPoint presentations, and build and maintain Excel spreadsheets. Strong proofreading and editing skills. Excellent oral and written communications and human relations skills. Ability to multitask, prioritize changing assignments, and organize work load, meet deadlines, and work well under pressure, while exercising attention to detail. Ability to work as part of a team. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
EDUCATION, TRAINING, AND EXPERIENCE: High School or GED diploma required. Associates degree desirable. Considerable progressively responsible secretarial work experience of three or more years, preferably with Montgomery County Public Schools, with school and central office experience. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered. Completion of at least one year of college coursework desirable.
CERTIFICATE AND LICENSE REQUIREMENTS: None
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) Position requires sustained operation of keyboard devices.
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Occasional overtime or evening work required.
OVERTIME ELIGIBLE: Yes

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Provides administrative support and demonstrates skills required to compose memoranda, reports, correspondence, and replies to correspondence and maintains confidentiality as required. Reviews and prioritizes mail, and directs correspondence to appropriate staff as needed, and maintains correspondence logs. Maintains files and records of office correspondence. Creates and maintains various databases and products by proficiently using Excel, PowerPoint, and other software applications. Receives reviews and/or develops reports for distribution to various departments for appropriate action. Performs administrative tasks independently by showing initiative and with minimal supervision. Reviews and edits outgoing correspondences and materials for format clarity and content accuracy. Gathers budgetary and personnel data and prepares operating and activity reports. Assists with scheduling meetings and appointments for office administrators. Arranges for phone and video conferences and meetings including scheduling logistics, schedules space and time, and notifies participants. Receives visitors and telephone inquiries, resolves issues, and screens calls for appropriate staff. Assists with special projects and ensures tasks are completed in a timely manner. Orders office supplies through the MCPS Business Hub and maintains office supply inventory. Processes payroll. Demonstrates the core values of the school district as it relates to interaction and collaboration with staff and community. Works collaboratively with office and school system colleagues to ensure the work is complete on time and with high-quality. Performs related work as required.

Class Established: 1/2023
Date(s) Revised:
Last Reviewed:

This description may be changed at any time.