EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Provides administrative support and demonstrates skills required to compose memoranda, reports, correspondence, and replies to correspondence and maintains confidentiality as required.

Reviews and prioritizes mail, and directs correspondence to appropriate staff as needed, and maintains correspondence logs. Maintains files and records of office correspondence.

Creates and maintains various databases and products by proficiently using Excel, PowerPoint, and other software applications.

Receives reviews and/or develops reports for distribution to various departments for appropriate action.

Performs administrative tasks independently by showing initiative and with minimal supervision.

Types memos, correspondence, reports, and various routine forms, and makes changes in grammar, punctuation, or spelling as needed.

Reviews and edits outgoing correspondences and materials for format clarity and content accuracy.

Gathers budgetary and personnel data and prepares operating and activity reports.

Assists with scheduling meetings and appointments for office administrators.

Arranges for phone and video conferences and meetings including scheduling logistics, schedules space and time, and notifies participants.

Receives visitors and telephone inquiries, resolves issues, and screens calls for appropriate staff.

Assists with special projects and ensures tasks are completed in a timely manner.

Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.

May conduct research (within skills and expertise) to assist with projects or inquiries.

Orders office supplies through the MCPS Business Hub and maintains office supply inventory.

Processes payroll.

Receives, opens and routes mail, maintains and orders office supplies and initiates and maintains administrative forms and procedures.

Assists with copying, scanning, faxing, emailing, note-taking, and travel bookings.

Demonstrates the core values of the school district as it relates to interaction and collaboration with staff and community.

Inspect documents, forms, records and other materials for accuracy and completeness; process a variety of forms and documents according to established procedures; assure conformance to established guidelines and standards.

Works collaboratively with office and school system colleagues to ensure the work is complete on time and with high-quality.

Responds to a variety of inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information or direction and/or facilitating communication among parties.

Performs other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described for the purpose of ensuring the efficient and effective functioning of the work unit.