] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → ADMINISTRATIVE SERVICES MANAGER III CHIEF OF FINANCE AND OPERATIONS

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Administrative Services Manager III Chief of Finance and Operations

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Admin Services Mgr III CODE: 4190 SQ/OQ: Optimal Qualified
WORKING TITLE: Administrative Services Manager III Chief of Finance and Operations GRADE: 19 MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction, manages and coordinates the day-to-day clerical/secretarial work performed by chief of finance and operations office staff, and personally provides executive-level secretarial service. The nature of the work performed requires a thorough knowledge of MPCS organization, functions, personnel, and programs, and involves the use of sound judgment and tact when supervising the work of others and interacting with the public, government officials, and MCPS staff.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Thorough knowledge of effective office management and business practices, business English, the MCPS Editorial Stylebook, spelling, general vocabulary, computational skills, and the organization and functions of the major units of Montgomery County Public Schools. Ability to perform, without direct supervision, continuing assignments requiring the organization of materials and preparation of reports. Ability to use resourcefulness and tact, recognizing established precedents and practices, when making decisions and solving problems. Ability to use integrated information management systems to track and report data; maintain office schedules; produce correspondence, memorandums, and reports; and complete other complex text editing and word and data management tasks. Excellent oral, written, and interpersonal communications skills. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
EDUCATION, TRAINING, AND EXPERIENCE: Associates degree required. Four years experience with considerable progressively responsible office management experience providing high-level secretarial/data management functions using modern office technologies (preferably with Montgomery County Public Schools or other school systems), proven ability to coordinate and manage the work of others; demonstrated editing experience and thorough familiarity with MCPS correspondence standards and business English, including strong spelling and grammar skills. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.
CERTIFICATE AND LICENSE REQUIREMENTS: None
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) None
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Ability to work on a flexible schedule including evening and occasional weekend work.
OVERTIME ELIGIBLE: No

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Plans, assigns, and coordinates the work of all office staff that provide secretarial/clerical support to office administrators working with all finance and operations staff for the district

Reads and distributes incoming mail handling some personally, and directing the remainder - some to the deputy superintendent with background material and some to the associate superintendents or their subordinates,

Independently replies to a variety of correspondence and memoranda preparing letters and memoranda for signature by appropriate administrators.

Schedules meetings and appointments making arrangements for space, time, people to attend, etc., Reschedules, without supervision, appointments if unexpected or urgent matters of importance occur.

Reviews written materials prepared for the Board of Education, the superintendent, the deputy or the chief operating officer editing content, correctness of grammar, typing accuracy, and conformance to policies and regulations.

Receives phone calls and visitors, determines nature of visitor needs or concerns, and exercises sound judgment and decision-making skills to resolve sensitive matters and refer persons to the appropriate contact who can best address their needs and concerns.

Operates integrated computer workstations and software applications, including Outlook, Google, MicroSoft Word and Excel, as well as standard office output devices for the completion of correspondence and data reports; and instructs others in the operation of such equipment as required.

Performs related work as required.
Class Established: 6/2021
Date(s) Revised:
Last Reviewed:

This description may be changed at any time.