EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Works closely with chief of staff to provide procedural assistance and oversight to other office administrative staff to ensure that the office runs effectively and efficiently, ensuring an optimal level of support for the members of the Board of Education.

Coordinates and monitors the daily work of the office and projects for the office, maintains office work schedules, and ensures proper coverage of the office at all times.

Displays a high degree of professionalism at all times and models tact and sensitivity to assure that telephone callers and office visitors are handled in accordance with best customer service practices.

Exercises sound judgment and decision-making skills to resolve many sensitive matters, referring persons to the appropriate staff/office that can best address their needs and concerns most effectively.

Maintains calendars for the chief of staff and Board members; supports the chief of staff's work with Board committees.

Oversees necessary arrangements for conferences, including space, time, attendees, etc.; assembles background materials for the chief of staff and Board members.

Receives, reads, and screens incoming correspondence, reports, and other written materials.

Monitors the preparation of or personally prepares correspondence for the chief of staff and Board members' signatures.

Reads outgoing reports and other correspondence for procedural and grammatical accuracy, conformance with policies and regulations, factual correctness, and adequacy.

Ensures that necessary arrangements for all Board meetings are made, including space, time, people, etc.

Prepares or arranges for preparation of background and presentation materials, as needed.

Supervises/oversees the Board office staff and Board members' business expenses/records by fiscal year.

Demonstrates working knowledge of office technology.

Performs related work as required.