EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Note: (Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or ability associated with this classification, but is intended to accurately reflect the core job elements).

Performs varied and highly responsible, often confidential, office and secretarial work for unit director and supervisor.

Coordinates, compiles, proofreads/edits assignments by deadlines.

Creates surveys and compiles results using the Google Drive and G Suite applications.

Exercises considerable initiative to resolve problems and to anticipate and respond to office secretarial/clerical needs.

Work involves frequent contact with MCPS executive staff, department directors, high level business partners and community organizations, requiring sensitivity, good judgment, and strong, professional interpersonal skills.
Highly professional interactions with the school and business community and school system staff.

Performs a variety of secretarial and office support duties such as answering the telephone, taking messages, screening and routing calls, maintaining files, placing and processing orders, making name badges and table tents.

Receives and greets visitors and determines the nature of their business, assisting as needed or refers to other staff/office as appropriate.

Creates reports and database tables using MS/Office suite of products, as needed.

Schedules and maintains unit director's and supervisor¿s calendars, arranges appointments, meetings with MCPS staff, business and community leaders, state and local government officials, attorneys, Board of Education members, etc.

Uses Doodle polls to compare schedules, reserving conference rooms as needed and confirming attendees.

Prepares meeting agendas, refreshments, securing time commitments of meeting participants, and follow ups.

Maintains a correspondence control system to track the status and location of incoming and outgoing correspondence.

Receives, proofreads, and edits correspondence, and other written materials to ensure conformance to MCPS protocols, policies and regulations, by deadlines.

Maintains confidential records as needed.

Makes travel arrangements, and processes travel vouchers.

Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).

Performs related duties consistent with the scope and intent of the position.