EXAMPLES OF DUTIES AND RESPONSIBILITIES:

(The job duties listed are typical examples of the work performed by this job classification. Not all duties assigned are included, nor are all duties listed performed in every office.)

Oversees all main office responsibilities and operations, providing support and guidance to students, staff, and the community regarding various issues, operations, policies and procedures; establishes and maintains office procedures and routines.

Performs complex office work independently.

Maintains office staff schedules and facilitates training for clerical staff.

Supports staff, operations, and activities during the summer; supports the preparation for the opening and closing of school.

Monitors and facilitates substitute system and classroom coverage.

Schedules and maintains the master calendar as well as calendars for the principals and other school organizations.,

Supports the planning and implementation of school meetings and school-wide events.

Serves as staff directory manager.

Maintains confidential records and databases as needed, including employee evaluation systems, verifying monthly position management reports, processing and entering suspension and expulsion letters into Synergy, and maintaining the MCPS Serious Incident Report database.

Coordinates translation services for correspondence.

In collaboration with school administration, provides announcements to community by utilizing various agreed upon platforms.

Receives, proofreads, and edits correspondence, and other written materials to ensure conformance to MCPS protocols, policies, and regulations, and timely delivery.

Receives calls, gathers information, researches and resolves inquiries, issues, and complaints presented by students, staff, parents, and the community. Refers inquiries to appropriate staff for action and follow up if necessary.

Participates in preparing local school crisis plan in all school security situations serving as a member and record keeper for the On-site Emergency Team (OSET). May be asked to serve as a member of the school's crisis team.

As directed, maintains and updates fire drill plan, and shares with the appropriate MCPS staff and Fire Marshall. Coordinates the fire watches when fire alarm system is disabled.

Initiates appropriate action for addressing emergencies and alerting appropriate offices such as, lockdown and shelter incidents, bomb threat, missing children, allegations of child abuse and neglect and Title IX infractions, etc.

Processes confidential documents and records for students.

As directed, maintains and updates the School Improvement Plan (SIP) allocations, professional learning activities, and grants.

Serves as the back-up to the health room.

Monitors processes related to extra-curricular activities to ensure the proper forms and information are received and required actions are completed on time.

Sets up and maintains school bell schedules in the PA system as directed.

Assists with the monitoring, scheduling and following up on issues related to transportation.

Serves as liaison for reporting all worker related accidents.

May serve as timekeeper, manage payroll and JP Morgan transaction approvals.

Maintains office supply inventory.

Performs duties as assigned.