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OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → ACCOUNT ASSISTANT III

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Account Assistant III

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Account Assistant III CODE: 4330 SQ/OQ: Optimal Qualified
WORKING TITLE: Account Assistant III GRADE: 14 MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under general supervision, performs responsible accounting clerical work in processing financial transactions and maintaining related records. The work of the class involves ensuring the proper processing of accounting transactions by maintaining a set or subset of accounts; checking, verifying and controlling the processing of transaction documents; and related work. Workers are responsible for an important accounts processing activity, performing accounts processing work and providing functional direction over the activity to ensure that the work is performed correctly. They follow through on their own initiative to clear up discrepancies and take actions affecting other accounts processing activities within MCPS.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Considerable knowledge of bookkeeping principles, methods, procedures and techniques; considerable knowledge of office methods and procedures and familiarity with the use of standard office equipment; working knowledge of the use of computer terminals; some knowledge of governmental bookkeeping practices and procedures. Ability to apply bookkeeping knowledge to repetitive and special assignments; ability to instruct and oversee the work of other employees; ability to carry out, with limited supervision, continuing assignments requiring the organization and presentation of material and the making of decisions. Good oral and written communications and human relations skills. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
EDUCATION, TRAINING, AND EXPERIENCE: High School or GED diploma required. Associates degree preferred. Course work/training in accounting, statistics, data processing methods and techniques, and/or mathematics desireable. Minimum one year experience in a busy office environment which included financial record keeping, financial transactions, or other fiscal related work. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.
CERTIFICATE AND LICENSE REQUIREMENTS: None.
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) Positions operate computer terminals for prolonged periods.
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) None.
OVERTIME ELIGIBLE: Yes

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

1. Processes and oversees the processing of orders, payments and accounts encumbrances for instructional materials; checks and verifies transactions and ensures the accurate posting of information to appropriate accounts.

2. Resolves discrepancies by calling vendors, staff and other MCPS offices and units to clear up problems.

3. Responds to inquiries from staff and others regarding ordering and procurement procedures.

4. Sets up and maintains account controls, logs and file

5. Instructs other workers and temporary help in office and accounts clerical processing procedures.

6. Searches records and computer files to locate and verify information on orders, vendors, accounts and transactions.

7. Devises improved office and processing procedures to reduce errors.

8. Reviews, edits, corrects and follows through on the processing of accounts receivables; maintains account ledgers and controls, and prepares journal vouchers and internal accounting documents as appropriate; prepares invoices and follows through with collecting receivables by sending notices; reconciles outstanding accounts receivables to account controls; prepares supporting statements and aging reports, suggests follow-up or write-off as appropriate.

9. Controls input of accounts receivables to data processing.

10. Maintains receivable codes and name tables.

11. Assists in implementing accounting changes.

12. Performs related work as required.
Class Established: 1/70
Date(s) Revised: 7/82, 2/86, 7/92, 4/08
Last Reviewed: 2010

This description may be changed at any time.