] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → MAIL SUPERVISOR

Sorted by job title: A - C | D - H | I - Q | R - Z

Mail Supervisor

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Mail Supervisor CODE: 4550 SQ/OQ: Optimal Qualified
WORKING TITLE: Mail Supervisor GRADE: 14 MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction, is responsible for the day-to-day operations of the central mailroom, which involves the collecting, processing, and delivering of incoming and outgoing mail. An employee in this class supervises and participates in the pick up, receipt and distribution of U.S., inter-office, and school mail. Work involves establishing daily procedures and coordinating delivery services. The employee ensures safe and efficient delivery of all mail, following economical practices regarding postal rates. Occasionally required to carry out large mailings or distributions that require special planning and coordination.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Working knowledge of current postal laws, rates, methods, procedures, regulations, and forms pertaining to all classes of mail. Ability to demonstrate a high degree of responsibility for the safe and efficient handling of mail. Ability to remember names and titles of school system administrators and supervisors. Ability to supervise, schedule and assign mailroom and delivery duties to a staff of clerks and drivers. Good human relations and communications skills. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
EDUCATION, TRAINING, AND EXPERIENCE: High School or GED diploma required. Associates degree preferred. Minimum two years experience of a responsible nature in the processing of U.S. and intra- agency mail which included some supervisory experience. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.
CERTIFICATE AND LICENSE REQUIREMENTS: Possession of a valid Maryland motor vehicle operator's license. Clean driving record and ability to get a CDL within six month probationary period.
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) Ability to perform work requiring the moving of moderately heavy items.
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Drug Test
OVERTIME ELIGIBLE: Yes

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

1. Schedules and coordinates mail processing operations.

2. Receives incoming mail delivered from U.S. Post Office; sorts and groups U.S. and inter-departmental mail for delivery according to office location.

3. Separates inter-departmental mail from outgoing mail and sorts it for distribution.

4. Runs outgoing mail through mailing machine, which seals flaps, stamps envelopes and totals number of pieces processed.

5. Maintains daily record of postage charges to departments and total charges for postage meters.

6. Inspects mail to determine that it is sealed or packaged properly and that it has the required amount of postage.

7. Advises agency personnel on most efficient and economical methods of preparing mail.

8. Maintains records of insured and registered mail by obtaining signatures from addressees upon delivery.

9. Trains and supervises one or more assistants in the processing and delivery of mail.

10. May operate commercial motor vehicle to transport U.S. mail to, or pick U.S. mail up from, U.S. Post Office;

11. May operate commercial motor vehicle in the receipt and delivery of inter-building mail.

12. Performs related work as required.
Class Established: 7/1965
Date(s) Revised: 7/70, 7/83, 7/92, 7/93, 8/2007
Last Reviewed:

This description may be changed at any time.