] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → CPD REGISTRAR

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CPD Registrar

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: CPD Registrar CODE: 4705 SQ/OQ: Optimal Qualified
WORKING TITLE: CPD Registrar GRADE: 14 MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under general supervision, performs varied and responsible work in posting, managing, and monitoring Continuing Professional Development (CPD) courses for teachers which are used for teacher recertification and salary advancement. Work of the class consists of applying specialized procedures to prepare, maintain, and monitor CPD registration and enrollment processes offered for teachers. Work includes time sensitive tasks such as preparing and posting credit slips for staff that successfully complete the courses, paying CPD instructors, posting and monitoring CPD courses, working with MCPS sponsoring offices and MSDE on course preparation and documents including course syllabi, and monitoring the CPD budget. Responsible for CPD fiscal management duties related to allocation of staff, budget preparation, and account management, analysis and reconciliation of accounts.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Considerable knowledge of modern office practices and procedures with specific reference to data base skills; data entry skills. Knowledge of records management, and course credit system, considerable knowledge of business English vocabulary, spelling, and business math. Ability to multi-task and manage programs that have overlapping start/end dates. Ability to verify incoming records, maintain a complete record system and assemble and organize data and prepare reports from such records; ability to work independently and to exercise tact and sound judgment in working with time sensitive information. Proven ability to coordinate activities to provide quality guidance to employees. Ability to make decisions in accordance with established MSDE and MCPS policies and procedures and prepare and maintain clerical records and reports. Ability to work effectively with teachers, administrators, and instructional staff. Considerable knowledge of PDO (administrator functions), FileMaker Pro, FMS, Lawson and MS Office products and proficient skill in utilizing these tools. Ability to communicate effectively both orally and in writing. Good human relations skills.
EDUCATION, TRAINING, AND EXPERIENCE: High School or GED diploma required. Associates degree preferred with course work in accounting, finance, statistical analysis, and business administration preferred; considerable progressively responsible office experience in accounting and budget procedures and functions, customer service, and data analysis. Written and oral communication skills training; Considerable experience providing high-level secretarial/data management functions using modern office technologies. Other combinations of applicable education, training, and experience, which provide the knowledge, abilities, and skills necessary to perform effectively in the position, may be considered.
CERTIFICATE AND LICENSE REQUIREMENTS: None
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) May require sustained operation of keyboard devices.
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Work is subject to tight deadlines.
OVERTIME ELIGIBLE: Yes

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Collaborates with the sponsoring offices/coordinators/instructors of all of our CPD courses.

Monitors the status of MSDE CPD courses and verify if they need to be renewed, rewritten or if a new course needs to be added to list of course offerings.

Monitors course enrollment totals and participant eligibility.

Coordinates, discusses procedures and deadlines, and resolves problems to ensure that work is completed on time.

Monitors enrollment and completion data of the CPD courses to determine trends and patterns that guide decisions regarding course offerings.

Prepares and reviews documents as needed.

Ensures MSDE compliance regulations are met.


Reviews all external MSDE CPD grade slips are completed accurately by ensuring the grade slip includes a current MSDE CPD number, credits earned, and participants eligibility; then signs the grade slips.

Ensures CPD instructor is paid.

Plans three sessions (fall, spring and summer) of class offerings.

Answers participant phone calls and emails.

Verifies OHRD 1-A forms received from the coordinating office for accuracy then post the courses on PDO.

Monitors the enrollment totals and participant eligibility through PDO.

Enters participants from all MCPS CPD course sections into the FileMaker Pro database that issues credit slips.

Verifies instructor entered attendance and verifies participant attendance prior to issuing credit slips.

Issues credit slips to participants and certification unit for all participants who were awarded CPD credit.

Collects registration fee for each participant via payroll deduction.

Understands and applies the seven core competencies of the Supporting Services Professional Growth System (SSPGS) commitment to students, knowledge of job, professionalism, interpersonal, communication, organization, and problem solving.

Performs related duties consistent with the scope and intent of the position.
Class Established: 7/2012
Date(s) Revised: 5/2018
Last Reviewed:

This description may be changed at any time.