EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Note: (Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or ability associated with this classification in every office, but is intended to accurately reflect the core job elements.

Creates, processes, maintains, and tracks routine financial records/documents such as but not limited to, memos to request checks, requisitions, purchase orders, payroll vouchers, bills, invoices, and mileage reimbursement.

Provides administrative support to the fiscal team, prepares correspondence, contracts and Board material.

Maintains project files, records and related databases.

Analyzes, verifies, researches, reconciles, and responds to financial requests for a variety of expenses such as tuition, mileage, reimbursement, etc.

May serve as time keeper for the office staff. Maintains expenditure accounts.

Responds to calls from MCPS staff, vendors and follows up with inquiries regarding purchases, mileage, tuition reimbursement, or and delivery of goods, etc.

Maintains budget files and records; keeps staff allocation lists current.


DIVISION OF CONSTRUCTION (DOC) the following responsibilities are specific to the unit::

Prepares project bidding documents.

May assist in preparing contracts and Board material.

Maintains general conditions of the construction contracts in AIA format as well as preparation of the specifications for each job bid.

Maintains Contractor's Qualification Questionnaire data base.

Answers telephones directing calls to appropriate staff and responding to general DOC questions.

Responds to calls from the community and/or contractors regarding construction problems.

Understands and applies principles of performance evaluation and professional growth for employees.

Performs related duties consistent with the scope and intent of the position.