] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → FISCAL ASSISTANT V, DIVISION OF CARES ACT, TITLE I & EARLY CHILDHOOD

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Fiscal Assistant V, Division of CARES Act, Title I & Early Childhood

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Fiscal Assistant V CODE: 4850 SQ/OQ: Optimal Qualified
WORKING TITLE: Fiscal Assistant V, Division of CARES Act, Title I & Early Childhood GRADE: 22 MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction of the director and supervisor, manages and oversees procurement and accounting operations for the CARES Act grants and equitable services allocation. Responsible for accounting and procurement processes, procedures and functions. Responsible for planning, budgeting, financial monitoring and operational and management analysis functions. Prepares and maintains financial, personnel and performance measurements, records, and reports. Advises and assists the director, supervisor , and other key staff with grants, reports, business process analyses, database design, and related training and presentations.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Considerable knowledge of accounting principles and practices, with emphasis on budget concepts and organizational systems and their application to a wide variety of accounting transactions and problems. Ability to independently develop and analyze a variety of financial and operational records and grants; and to prepare reports in a clear and concise manner. Ability to exercise independent initiatives to perform both original and recurring assignments. Ability to make decisions in accordance with established procedures and practices, and exercise judgment in the absence of clear directives. Requires excellent oral and written communication and human relations skills. Ability to work effectively with managers and other employees who possess diverse professional skills and backgrounds. Knowledge of business operations, performance measurements, and process improvements, including value stream mapping. Ability to analyze and interpret business operations and performance data, including financial data, and to develop and prepare complex financial and operational reports with little or no supervision. Ability to complete work assignments in a very active operational environment with changing requirements and priorities, and with very limited supervision or guidance from the supervisor or director. Must have good business and operations knowledge and experience that exceed purely fiscal or financial skills and abilities. Excellent written and oral communication skills. Excellent human relations skills. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
EDUCATION, TRAINING, AND EXPERIENCE: Bachelors degree in accounting, finance or business administration with substantial course work in accounting, finance or related field plus two years of progressively more responsible experience in fiscal or budget management.. MBA preferred. Experience in analytical and interpretive accounting or auditing work. Advanced computer skills in Microsoft Excel (spreadsheet), Oracle databases, and Financial Management System (FMS). Intermediate computer skills in Word, Outlook, PowerPoint, Visio (charting software), and Maximo (or similar). Basic skills in File Maker Pro or similar database software.
CERTIFICATE AND LICENSE REQUIREMENTS: None.
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) Position operates computer terminals for prolonged periods.
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) None.
OVERTIME ELIGIBLE: No

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Oversight of the procurement and accounting functions for the CARES Act grants, including funding for equitable services.

Maintains files and records according to established retention procedures.

Develops and maintains accounting, procurement and business processes and procedures for the CARES Act grants and equitable services.

Enforces both division and MCPS procurement and accounting rules, policies, and procedures.

Researches, analyzes, compiles, develops and prepares fiscal, statistical, personnel and performance measurements, records, and reports.

Advises and assists the director, supervisor and other key staff with reports, business process analyses, database design, and related training and presentations.

Prepares budget requests and any paperwork for changes to the budget.

Assists in preparing and submitting grant proposals, budget narratives and other budget related requests.

Assists the director and supervisor in budget presentations.

Projects monthly and total fiscal year spending.

Ensures payments are within budgeted amounts and comply with established procedures.
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Monitors account transactions and balances. Investigates discrepancies and submits appropriate paperwork for corrections/proper allocation as required.

Analyzes data and prepares the monthly financial monitoring reports, then briefs the director andsupervisor, and submits the monthly financial monitoring reports.

Interacts with vendors, accounting and purchasing staff, and others within and outside of MCPS to obtain and convey information, resolve problems, or to explain procedures.

Processes personnel action forms and requests for the division, including new positions and position changes.

Responds to inquiries from vendors and others regarding procurement and fiscal matters.

Performs related work as required.
Class Established: 7/2020
Date(s) Revised:
Last Reviewed:

This description may be changed at any time.