EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Maintain a contractual excel spreadsheet. Reconcile to the General Ledger. Create and adjust encumbrances.
Process invoices, purchase orders, payments, claims, and related reports for a large and complex department. Follow up to ensure payments have been made.
Deposit checks.
Create invoice request and provide all the backup documentation.
Ensure the accurate and timely processing of all accounting transactions.
Train, advise, and assist department staff concerning procurement, accounting and payroll procedures.
Respond to inquiries from vendors and others regarding procurement and fiscal matters.
Process payroll transactions, including time and attendance reporting. Create workshops codes and runs Crystal reports. Authorize temporary part time (TPT) positions. Ensure account numbers for TPT is correct.
Ensure payments are within budgeted and allocated amounts and comply with established procedures.
Analyze data and prepare reports to assist in the preparation of monthly financial monitoring. Implement year-end closing procedures.
Research, analysis and interpret contractual and consultant expenditures to be used for forecasting and budget development.
Maintain files and records according to established retention procedures.
Compile fiscal and statistical information for reports.
Devise and implement procedures and forms for office operations.
Develop budget for summer programs. Handle all fiscal matters for summer programs.
Create and monitor school allocations.
Assist fiscal specialist and director as required.
Perform related work as required.