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OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → DATA SYSTEMS OPERATOR I

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Data Systems Operator I

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Data Systems Operator I CODE: 4860 SQ/OQ: Optimal Qualified
WORKING TITLE: Data Systems Operator I GRADE: 13 MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under general supervision, performs skilled office support work in operating a computer system to access, maintain, and prepare reports from electronic data files. The work consists of entering data into data files using a standard computer keyboard, updating and editing files, and producing reports using printers or other output devices as a primary responsibility. Work may also consist of entering data into electronic directories to create or edit user IDs as appropriate. Workers are familiar with the meaning and significance of the data, the structure and operation of the files, and the rules and commands needed to access, update, edit and produce reports on the data. They enter new data into established files, add and edit data in existing records, and modify and reformat reports. Routine clerical work is a normal part of the duties.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Working knowledge of the operation of a computer desktop desktop computers, printers and standard software, such as, but not limited to, Microsoft Office (Word, Excel, Outlook), and cloud-based applications such as Google G-Suite used to access and utilize data files. Advanced comprehension and proficiency with data analysis techniques and strategies are preferred. Experience and knowledge of FMS (Financial Management System) or like applications. Working knowledge of business English and spelling; working knowledge of modern office practices and procedures. Ability to operate computer devices to manipulate data files and produce required reports. Proficient in the operation of keyboard-activated computer equipment. Ability to communicate effectively orally and in writing. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
EDUCATION, TRAINING, AND EXPERIENCE: High school or GED diploma required. Experience working with a variety of software applications, setting up batch runs, and responding to customer data processing requests desirable. Training in operation of word processing, spreadsheets, databases, and office systems machines and progressively responsible experience in using computer workstations in word processing, database, or spreadsheet software applications. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.
CERTIFICATE AND LICENSE REQUIREMENTS: None.
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) Positions require the sustained operation of keyboard devices.
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) None.
OVERTIME ELIGIBLE: Yes

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

1. Extracts data from data files to prepare reports and listings.

2. Updates, changes, and deletes entries and corrects data files.

3. Adds, modifies or deletes user accounts in network, email, or application systems.

3. Responds to data and reporting requests from supervisors and/or colleagues.

4. Maintains data files for various purposes such as registering staff in training courses; generate notices, rosters, and historical files.

5. Works with technical software staff to setup data systems including screens, menus, forms and reports.

6. Converts files from one format to another; sets up file directories and file storage and backup procedures.

7. Downloads data from databases to other programs and creates new reports, formats, and files.

8. Performs file management tasks such as copying, backing up, and archiving files.

9. Performs office clerical work such as typing, word processing, filing, and receptionist duties.

10. Performs related work as required.
Class Established: 7/92
Date(s) Revised: 6/20
Last Reviewed:

This description may be changed at any time.