] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → FISCAL ASSISTANT III, DIVISION OF CAPITAL PLANNING AND REAL ESTATE

Sorted by job title: A - C | D - H | I - Q | R - Z

Fiscal Assistant III, Division of Capital Planning and Real Estate

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Fiscal Assistant III CODE: 4890 SQ/OQ: Optimal Qualified
WORKING TITLE: Fiscal Assistant III, Division of Capital Planning and Real Estate GRADE: 16 MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction, performs accounting and related fiscal recordkeeping and processing for the Department of Facilities Management¿s Division of Capital Planning and Real Estate, including the preparation of financial monitoring documents; reconciliation of accounts; review of open encumbrance and item reports; revenue and expense forecasting for real estate management; and preparation and review of documents related to office rent schedules, leases, relocatable classrooms and tenant compliance. The fiscal assistant processes grants, claims, enterprise funds, purchase orders, invoices and fiscal reports; maintaining accounts involving various and complex entries; processes the receipt and deposit of funds from various sources; and compiles and prepares monthly, quarterly, semiannual, and annual financial statements and reports; orders supplies or equipment using district-wide computer systems to process and monitor transactions; carries out all accounting functions for a special fund or activity; daily monitors fiscal activities. The position requires independent planning and organization to ensure satisfactory completion of the work.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Considerable knowledge of the organization, functions and operations of Montgomery County Public Schools. Considerable knowledge of commercial real estate, as well as bookkeeping principles, methods, procedures and techniques as applied to procurement methods, accounts receivable, accounts payables, inventory, general ledger, journal entries, budgeting, etc. Ability to prepare reports in a clear and concise manner. Ability to work independently to perform both original and recurring assignments. Ability to effectively use automated financial systems, (MCPS Business Hub and Oracle Business Cloud) and Excel databases. Knowledge of a variety of software products and ability to quickly learn software used by the division. Working knowledge of governmental bookkeeping practices and procedures. Ability to apply bookkeeping knowledge to repetitive and special assignments and the ability to carry out continuing assignments requiring the organization and presentation of material and the making of decisions. Good oral and written communications, human relations, and customer service skills. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
EDUCATION, TRAINING, AND EXPERIENCE: Associates degree required. Bachelor's degree preferred. Plus four years of progressively more responsible office and accounting experience analyzing data and preparing reports, two of which shall have been at a level requiring independent judgment in a fast paced environment with changing priorities. Advanced business training courses in finance. Can demonstrate knowledge of general accounting practices, business English, and modern office practices. Any combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.
CERTIFICATE AND LICENSE REQUIREMENTS: None
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) Position operates computer terminals for prolonged periods.
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) None
OVERTIME ELIGIBLE: Yes

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

1. Responsible for processing invoices, purchase orders, payments, claims and related reports for the division.
2. Ensures the accurate and timely processing of all accounting transactions.
3. Creates and maintains rent schedules for joint occupant and cell tower tenants, coordinate monthly billing with Office of the Controller, and monitor receivable balances.
4. Serves as liaison between MCPS landlords and MCPS employees working in leased locations.
5. Develops, maintains, and retrieves information regarding joint occupants, child care providers and cell tower tenants.
6. Maintains inventory of leased relocatable classroom units and responsible for annual leases and payments and related budgets.
7. Manages and monitors the credit card program for the division, including requesting new cards, related training, and changes, and processing and issuing related reports.
8. Manages and monitors cellular phones for the division, including inventory of spare phones and accessories, requesting changes to services and features, issuing replacement and new phones, and processing and issuing related reports.
9. Works collaboratively with other fiscal positions within the Department of Facilities Management on interdivisional tasks that may include correspondence, bid documents, and data entry.
10. Assists in procuring security systems and scheduling building improvements for MCPS maintained properties.
11. May process and post payroll transactions, including time and attendance reporting.
12. Maintains inventory accounts; implements year-end closing and inventory procedures.
13. Ensures payments are within budgeted amounts and comply with established procedures.
14. Maintains files and records according to established retention procedures.
15. Compiles fiscal and statistical information for reports.
16. Devises and implements procedures and forms for office operations.
17. Responds to inquiries from vendors and others regarding procurement and fiscal matters.
18. Advise others concerning procurement and accounting procedures.
19. Performs related work as required.
Class Established: 04/2022
Date(s) Revised:
Last Reviewed:

This description may be changed at any time.