] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → FISCAL ASSISTANT III, DSEM

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Fiscal Assistant III, DSEM

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Fiscal Assistant III CODE: 4890 SQ/OQ: Optimal Qualified
WORKING TITLE: Fiscal Assistant III, DSEM GRADE: 16 MONTHS: 12
SUMMARY DESCRIPTION; PHYSICAL DEMANDS; AND SPECIAL REQUIREMENTS: Under direction of the Division of Safety and Emergency Management, supervises and performs accounting and related fiscal recordkeeping and processing for a large and active unit. The work of the class involves supervising the processing of grants, claims, enterprise funds, purchase orders, invoices, and fiscal reports; maintains accounts involving various and complex entries; devises and establishes new work methods, including responsibility for both procedural and substantive accounting duties; supervises and assists with the receipt and deposit of funds from various sources; analyzes and interprets complex rules and procedures; codes and classifies transactions involving distribution of expenditures among many classes of accounts; compiles and retrieves monthly, quarterly, semiannual, and annual totals, reports, and financial statements; may be assigned to order major supplies, equipment, or textbooks using division-wide computer systems to process and monitor transactions; carries out all accounting functions for a special fund or activity; and utilizes computer and related equipment to carry out responsibilities. The unit may require daily monitoring of fiscal activities requiring considerable planning, work organization, and supervisory control to ensure satisfactory completion of the work. The worker establishes processing procedures for the unit, monitors and adjusts workloads, sets priorities, and resolves technical problems. PHYSICAL DEMANDS: Position operates computer terminals for prolonged periods. SPECIAL REQUIREMENTS: None
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE SKILLS ABILITIES: Considerable knowledge of bookkeeping principles, methods, procedures, and techniques as applied to the processing of payables, grants, etc; considerable knowledge of knowledge of FMS components, such as Internet Procurement, grants inquiries, Disco Viewer, etc.; considerable knowledge of office methods and procedures and familiarity with the use of standard office equipment; complement of Google suite, working knowledge of the use of computer terminals; working knowledge of effective bookkeeping practices and procedures. Ability to run and analyze fiscal reports ; ability to apply bookkeeping knowledge to repetitive and special assignments; ability to carry out continuing assignments requiring the organization and presentation of material and the making of decisions. Good oral and written communication, human relations, and customer service skills. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
EDUCATION, TRAINING AND EXPERIENCE; CERTIFICATE AND LICENSE REQUIREMENTS: EDUCATION, TRAINING, AND EXPERIENCE: Associates degree required. Bachelor's degree preferred. Plus four years of progressively more responsible accounting, grant management, or experience analyzing data and preparing reports, two of which shall have been at a level requiring independent judgment in a fast-paced environment with changing priorities. Advanced business training courses in finance. Can demonstrate knowledge of general accounting practices, business English, and modern office practices. Any combination of applicable education, training, and experience which provides the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.CERTIFICATE AND LICENSE REQUIREMENTS: None
OVERTIME ELIGIBLE: Yes

DUTIES AND RESPONSIBILITIES:

EXAMPLES OF DUTIES AND RESPONSIBILITIES: (The job duties listed are typical examples of the work performed by this job classification. Not all duties assigned are included, nor are all duties listed performed in every office.) 1. Schedules staff and assigns work; monitors workload, and makes adjustments as needed; 2. Advises others concerning procurement and accounting procedures. 3. Ensures the accurate and timely processing of procurement transactions; follows up to ensure expeditious shipments; and checks receiving records for accuracy. 4. Processes personnel action forms for unit; prepares, checks, and processes time and attendance and payroll forms. 5. Maintains inventory accounts; implements year end closing and inventory procedures. 6. Ensures payments are within budgeted amounts and comply with established procedures. 7. Maintains files and records according to established retention procedures. 8. Compiles fiscal and statistical information for reports. 9. Devises and implements procedures and forms for office operations. 10. Responds to inquiries from vendors and others regarding procurement and fiscal matters. 11. Creates and maintains rent schedules for joint occupant and cell tower tenants, and coordinates monthly billing with Controller’s office. 12.Serves as a liaison with school staff and vendors. 13. Assists in procuring security systems and scheduling building improvements. 14. Supervises the work of the data systems operator to develop, store, and retrieve information about REM joint occupants, child care providers, and cell tower tenants. 15. Performs related work as required. 16. Works cross-office with Budget, Facilities, Procurement, and other divisions. 17. Oversees the payroll procedures and monitoring for the division.

This description may be changed at any time.