] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → FISCAL ASSISTANT III

Sorted by job title: A - C | D - H | I - Q | R - Z

Fiscal Assistant III

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Fiscal Assistant III CODE: 4890 SQ/OQ: Optimal Qualified
WORKING TITLE: Fiscal Assistant III GRADE: 16 MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction, supervises and performs accounting and related fiscal recordkeeping and processing for a large and active unit. The work of the class may involve supervising the processing of grants, claims, enterprise funds, purchase orders, invoices and fiscal reports; maintains accounts involving various and complex entries; devises and establishes new work methods, including responsibility for both procedural and substantive accounting duties; supervises and assists with the receipt and deposit of funds from various sources; analyzes and interprets complex rules and procedures; codes and classifies transactions involving distribution of expenditures among many classes of accounts; compiles and retrieves monthly, quarterly, semiannual, and annual totals, reports, and financial statements; may be assigned to order major supplies, equipment, or textbooks using division-wide computer systems to process and monitor transactions; carries out all accounting functions for a special fund or activity; and utilizes computer and related equipment to carry out responsibilities. The unit may require daily monitoring of fiscal activities requiring considerable planning, work organization, and supervisory control to ensure satisfactory completion of the work. The worker establishes processing procedures for the unit, monitors and adjusts workloads, sets priorities, and resolves technical problems.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Considerable knowledge of bookkeeping principles, methods, procedures and techniques as applied to the processing of payables, grants, etc; considerable knowledge of commercial real estate, knowledge of FMS components, such as Internet Procurement, Internet expense, AP, AR, GL, and grants inquiries, Disco Viewer, etc.; considerable knowledge of office methods and procedures and familiarity with the use of standard office equipment; working knowledge of the use of computer terminals; working knowledge of governmental bookkeeping practices and procedures. Ability to oversee, instruct, and supervise accounting clerical staff; ability to apply bookkeeping knowledge to repetitive and special assignments; ability to carry out continuing assignments requiring the organization and presentation of material and the making of decisions. Good oral and written communications, human relations, and customer service skills. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
EDUCATION, TRAINING, AND EXPERIENCE: Associates degree required. Bachelors degree preferred. Plus four years of progressively more responsible office and accounting experience analyzing data and preparing reports, two of which shall have been at a level requiring independent judgment in a fast paced environment with changing priorities. Advanced business training courses in finance. Can demonstrate knowledge of general accounting practices, business English, and modern office practices.Any combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.
CERTIFICATE AND LICENSE REQUIREMENTS: None
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) Position operates computer terminals for prolonged periods.
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) None
OVERTIME ELIGIBLE: Yes

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

(The job duties listed are typical examples of the work performed by this job classification. Not all duties assigned are included, nor are all duties listed performed in every office.)

1. Supervises accounts clerical staff engaged in processing and preparing grant disbursements, purchase orders, invoices, claims and related reports.
2. Schedules staff and assigns work; monitors workload and makes adjustments as needed;
3. Advises others concerning procurement and accounting procedures.
4. Ensures the accurate and timely processing of procurement transactions; follows up to ensure expeditious shipments; checks receiving records for accuracy.
5. Processes personnel action forms for unit; prepares, check and processes time and attendance and payroll forms.
6. Maintains inventory accounts; implements yearend closing and inventory procedures.
7. Ensures payments are within budgeted amounts and comply with established procedures.
8. Maintains files and records according to established retention procedures.
9. Compiles fiscal and statistical information for reports.
10. Devises and implements procedures and forms for office operations.
11. Responds to inquiries from vendors and others regarding procurement and fiscal matters.
12. Create and maintain rent schedules for joint occupant and cell tower tenants and coordinate monthly billing with controller¿s office.
13. Liaison between MCPS landlords and MCPS employees working in leased locations
14. Assist in procuring security systems and scheduling building improvements for REM maintained properties.
15. Supervise the work of the data systems operator to develop, store, and retrieve information about REM joint occupants, child care providers and cell tower tenants.
16. Performs related work as required.

Class Established: 7/92
Date(s) Revised: 7/09, 7/11
Last Reviewed:

This description may be changed at any time.