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OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → FISCAL ASSISTANT IV, DEPARTMENT OF SPECIAL EDUCATION OPERATIONS

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Fiscal Assistant IV, Department of Special Education Operations

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Fiscal Assistant IV CODE: 5020 SQ/OQ: Optimal Qualified
WORKING TITLE: Fiscal Assistant IV, Department of Special Education Operations GRADE: 18 MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under directions, manages and coordinates fiscal and related activities for a large and active department. The work of the class involves setting up and maintaining fiscal processing and record keeping functions for a large department with extensive procurement, payroll, and related fiscal operations. Compiles statistical data in support of the budget development process.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Thorough knowledge of MCPS accounting, procurement, and budget guidelines and procedures; working knowledge of the operations and fiscal requirements of the department; considerable knowledge of modern office procedures including automated recordkeeping and processing. Ability to work effectively with central and school-based professional and supporting services staff, supervise and advise clerical staff with ordering and accounting procedures and problems, and recommend and implement plans to improve work methods; ability to research, analyze, and interpret statistical data and prepare a variety of written reports, correspondence, and summaries; knowledge of the school library media program and the functions of all units within the department. Excellent accounting, oral and written communications, and human relations skills.Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
EDUCATION, TRAINING, AND EXPERIENCE: Associates degree required. Bachelors degree preferred. Course work in accounting and business administration; considerable progressively responsible experience in accounting and budget procedures and functions. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.
CERTIFICATE AND LICENSE REQUIREMENTS: Possession of a valid Maryland noncommercial class C driver's license, or equivalent.
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) Positions operate computer terminals for prolonged periods.
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Ability to work overtime as required, and work under the pressure of tight deadlines.
OVERTIME ELIGIBLE: Yes

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

1. Responsible for processing invoices, purchase orders, payments, claims and related reports for a large and complex department.

2. Ensure the accurate and timely processing of all accounting transactions; follow up to ensure expeditious shipments and payments; and check receiving records for accuracy.

3. Advise and assist department staff concerning procurement and accounting procedures.

4. Respond to inquiries from vendors and others regarding procurement and fiscal matters.

5. Process all payroll transactions, including time and attendance reporting.

6. Ensure payments are within budgeted and allocated amounts and comply with established procedures.

7. Analyze data and prepare reports to assist in the preparation of monthly financial monitoring. Implement year-end closing procedures.

8. Maintain files and records according to established retention procedures.

9. Compiles fiscal and statistical information for reports.

10. Devise and implement procedures and forms for office operations.

11. Assist fiscal specialist as required.

12. Perform related work as required.
Class Established: 7/92
Date(s) Revised: 2/08
Last Reviewed:

This description may be changed at any time.