| Summary Description:
Under direction, maintains, and processes departmental or division fiscal records and prepares related reports. The work of the class involves supervision and performance of accounts maintenance, financial transaction processing, personnel action processing, procurement, payroll, and similar matters at the department or division level. Workers setup, maintain, process, and prepare reports on fiscally-related activities of the department/division, interacting with administrators and staff and central office staffs to ensure timely and accurate completion of the work. Direct and/or functional work direction is exercised over other office staff.
Physical Demands:
Positions may operate computer terminals for prolonged periods.
Special Requirements:
None. |
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Considerable knowledge of accounts maintenance, procurement procedures, personnel, and payroll processing and related recordkeeping; working knowledge of office methods and procedures, including files research, recordkeeping, and statistical compilation; working knowledge of research methods; working knowledge of data processing capabilities. Ability to perform accounts clerical work quickly and accurately; ability to perform duties in accordance with strict schedules; ability to maintain central record system and prepare reports from researched data. High degree of aptitude for arithmetical and statistical computations. Good oral and written communications and human relations skills. Working knowledge of the Microsoft Office suite of products, and related office software. This position requires knowledge and application of all of the seven core competencies of the Supporting Services Professional Growth System (SSPGS). |
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Education Training Experience:High School or GED diploma required. Associates degree preferred. Course work in finance, accounting, business and commercial subjects and a minimum of 3 years progressively responsible office and accounting/fiscal experience, two of which shall have been at a level requiring independent judgment. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.Certificate License:None. |
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Example Duties: (The job duties listed are typical examples of the work performed by this job classification. Not all duties assigned are included, nor are all duties listed performed in every office.)1. Ensures accurate, timely, and proper processing of purchasing requests, preparing forms, checking product accuracy, and following through to ensure expeditious shipment and receipt of material.2. Processes payroll for department/division staff; and inventory accounting and other related duties.3. Gathers information needed to prepare for new fiscal year budget.4. Responds to inquiries from vendors and other outside organizations regarding procurement and fiscal matters. 5. Communicates with operating units and central office administrative staffs to learn of new or changed procedures, coordinate processing, resolve problems, and prepare reports.6. Compiles fiscal and statistical information to complete reports.7. Devises procedures and forms to improve office operations.8. Instructs and directs the work of other staff performing office clerical and administrative support work as assigned.9. .Gathers budgetary and personnel data and prepares operating and activity reports.10. Performs related work as required. |
