EXAMPLES OF DUTIES AND RESPONSIBILITIES:

1. Ensures that payroll processes are accurate, on schedule, and in compliance with internal and external procedures, laws, and requirements.

2. Coordinates payroll accountant to perform the accounting work in the division.

3. Maintains control of adjustments to the pay file, voids checks, reconciles accounts, reviews journal vouchers, insures proper tax deductions and payments, and completes related reports.

4. Develops new payroll procedures and evaluates and updates existing procedures.

5. Works with representatives of outside agencies, auditors, MCPS staff, employees, and others to resolve problems, document procedures, answer questions, and provide interpretation of records.

6. Monitors procedures for workmen's compensation checks, journal vouchers, and salary over payments, makes corrections, and contacts appropriate persons when necessary.

7. Ensures that weekly postings of payroll encumbrances and expenditure reports are made, payroll checks are mailed weekly, biweekly payroll attendance reporting and overtime logs are completed, payments mailed, and accounts reconciled.

8. Reviews and revises payroll forms and systems output reports.

9. Analyzes division's monthly expenditures and provides information to other departments upon request.

10. Prepares special reports and statistical analysis such as the annual division report, census reports, workmen's compensation audits, encumbrance calendars, fringe benefit rates, annual inventory, special billing, fiscal and calendar year update and accrual procedures.

11. Participates in selection, orientation, and evaluation of division staff.

12. Explains new and revised procedures to staff and other appropriate employees.

13. Coordinates day-to-day operation of computerized payroll system.

14. Serves as resource to staff on computer operations and trains staff in payroll computer system.

15. Uses End User computer products--report generators, spreadsheet packages, etc. to generate special ad hoc reports.

16. Prepares new accounting procedures for all schools for changes in time and leave reporting process due to new unions negotiated agreements.

17. Keeps informed of all changes in retirement laws and procedures and develops plans to implement and train payroll staff and inform all MCPS employees.

18. Assures the security and safekeeping of millions of perpetual payroll related records, on-site and off-site storage.

19. Constantly reviews and evaluates processing controls, problems, and changes, manual and computerized, and determines if changes have to be made to training required.

20. Plans, prepares layouts and formats, writes and updates internal procedures manuals, timekeeper manuals and reports on plans, proposals, and/or problems, which may be extensive and complicated for management.

21. Extensive writing duties will require experience, good skills and speed.

22. Keeps informed and provides technical assistance to payroll staff and assists in the implementation of changes in income taxes laws, time and leave reporting rules, and other technical aspect changes of computerized payroll, personnel, and accounting systems.

23. Cooredinates the paroll bank reconcilaiton oustanding items.

24. Reconcils all the oustanding payroll checks.

25. Perfoms the escheatment process for payroll bank accounts and other assigned MCPS operation bank accounts.

26. Performs related work as required.