] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → ACCOUNTS RECEIVABLE ASSISTANT II-EFFECTIVE 7/1/25

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Accounts Receivable Assistant II-effective 7/1/25

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Accounts Receivable Asst II CODE: 5444 SQ/OQ: Optimal Qualified
WORKING TITLE: Accounts Receivable Assistant II-effective 7/1/25 GRADE: 18 MONTHS: 12
SUMMARY DESCRIPTION; PHYSICAL DEMANDS; AND SPECIAL REQUIREMENTS: SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction, perform a variety of accounting tasks required to record, analyze, verify and reconcile all cash-related records and credit card transactions in a high-volume area to ensure effective, efficient, and accurate receivable operations for Montgomery County Public Schools (MCPS). The work of the class involves securing and processing an extremely high-volume cash receipts in a timely and accurate manner; identifying exceptions which occur in the cash receipt and credit card process; developing corrective action plans to eliminate exceptions; ensuring cash, revenue and expense are properly accounted; and reconciling the daily cash and credit card balance. It includes securing deposits, recording deposits, electronic payments and NSF checks, processing credit card transactions including handling charge-backs and refunds for credit cards and reconciling the deposited transactions to all bank accounts for MCPS. The work requires creating and running daily reports, reconciling deposits against the general ledger/bank accounts, maintaining all required supporting documents, control total logs and files daily to assist with the cash management team to reconcile bank accounts on ERP financial system. It also involves researching and resolving unidentified/ exception operating bank account deposits. Excellent communication skills to explain complex rules and procedures to schools, departments, internal and external customers, and stakeholders, as required. Good team player. Strong knowledge and experience of reporting, web application, document management system, complex financial systems and Microsoft products. Strong time/document management skills. Ability to monitor, plan and organize work to ensure accurate and timely completion of assigned jobs crucial to MCPS business operations. PHYSICAL DEMANDS: None SPECIAL REQUIREMENTS: Must be able to work long hours as demanded by workload, including attendance at meetings.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE SKILLS ABILITIES: KNOWLEDGE, SKILLS, AND ABILITIES: Considerable knowledge of the organization, functions and operations of Montgomery County Public Schools, or a similarly complex organization. Strong skills in bookkeeping, accounting procedures and financial accountability; Must demonstrate analytical and problem-solving skills. Ability to work in high volume and fast paced environment; Attention to detail and high level of accuracy and ability to maintain confidentiality concerning financial records. Must be highly motivated and able to prioritize multiple tasks and meet deadlines. Demonstrate strong customer focus, effective documentation, team work, and communication skills. Ability to exercise independent initiative to perform both original and recurring assignments. Must be able to make decisions in accordance with established procedures and practices; requires excellent oral, written and human relations skills. Ability to maintain business and financial operating records and prepare reports; Ability to apply bookkeeping knowledge to varied or specific assignments and to detect arithmetic errors. Strong skills in operating advanced business and ERP systems. Must demonstrate ability to operate ERP accounting systems, including inputs, reports, data management, problem resolution, and information research. Communication skills to explain complex matters in terms understandable to non-technical customers and stakeholders. Preference for prior experience working with ERP based accounting systems. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
EDUCATION, TRAINING AND EXPERIENCE; CERTIFICATE AND LICENSE REQUIREMENTS: EDUCATION, TRAINING, AND EXPERIENCE: Associates degree required. Course work in accounting, business administration or finance required. Three plus years equivalent receivable accounting experience required. Work experience in a high-volume accounts receivable accounting office with progressively increasing responsibilities performing account analysis and reconciliation, researching exceptions, developing corrective action plans and troubleshooting multiple financial management systems. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.CERTIFICATE AND LICENSE REQUIREMENTS: None
OVERTIME ELIGIBLE: Yes

DUTIES AND RESPONSIBILITIES:

EXAMPLES OF DUTIES AND RESPONSIBILITIES: Secure all cash receipts. Analyze, verify, and process large volume and large net total of cash receipts, wires, and electronic payments for MCPS offices, and internal and external customers. Research and apply unapplied cash receipts in a timely, effective, and accurate manner. Create and maintain spreadsheets for all unprocessed wires, unidentified receipts, credit card transactions, and control totals for all transactions processed daily, to assist the cash management team in reconciling the bank statements. Process reversals, refunds, and check requests for payment and refund requests, as needed. Research and resolve unidentified/ exception operating bank account deposits. Generate daily deposit reports; reconcile deposits from ERP financial system, bank, and credit card application; create and maintain control totals, logs, files, spreadsheets daily for all transactions processed; and assist with audit and cash management teams to reconcile and track all transactions to the general ledger/bank accounts. Create reports to review daily automatic credit card transactions, which include sales, disputes, refunds and charge-backs. Process credit card transactions for various business units. Generate and prepare supporting statements, reports and ledgers. Reconcile all of the credit card transactions against bank account, credit card application and ERP AR module. Troubleshoot discrepancies between multiple financial management systems. Develop corrective action plans to eliminate exceptions, and to ensure cash, revenue and expense are properly accounted. Advise / improve office and processing procedures to reduce errors. Assist stakeholders, including schools/departments, and external customers, with payments, deposit verification, inquiries, discrepancies, research and resolve unidentified cash receipts and other various issues. Train school staff on processing procedures for cash receipts and deposits and how to navigate through the accounts receivable module to track their account balances and their deposits. Prepare and index data from receivable-related supporting documents in document management system; review and audit various types of documents within document management system; scan all backup documents and secure for audit purposes; retain all processed checks in secure manner for auditing and research. Researching, identifying and resolving discrepancies between payables, receivables, cash receipt and general ledger databases. Performs related work assignments as required.

This description may be changed at any time.