] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → POSITION & SALARY ADMINISTRATION SPECIALIST

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Position & Salary Administration Specialist

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Spec Position & Sal Admin CODE: 5525 SQ/OQ: Optimal Qualified
WORKING TITLE: Position & Salary Administration Specialist GRADE: 19 MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under the supervision of the Senior Specialist, Position and Salary Administration, provides position and salary records assistance to employees. Has a strong conceptual grasp of all human resources operations, functions, clerical and administrative processes involved in the employing staff, processing other employee transactions, and related employee records activities. Makes determinations on procedural matters regarding human resources functions and their application to specific circumstances. Recommends policy implementation to Senior Specialist, Positions and Salary Administration. Provides guidance to Transactions and Call Center staff on details of human resources operations and required processes to provide excellent customer service. Analyzes and recommends process changes to improve customer service.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Considerable knowledge of MCPS Policies and Regulations as they apply to human resources. Knowledge of federal, state and local laws as they apply to hiring process requirements as well as a general knowledge of state pension program regulations and requirements. Considerable knowledge of the MCEA/MCCSSE/MCAASP negotiated agreements, MCPS employment and salary processes, and maintenance of employee data. Demonstrated ability to analyze and implement procedures required for complex transaction processing to properly maintain employee records. Analytic and problem-solving skills. Excellent communications and interpersonal skills. Commitment to confidentiality of private information. Excellent organizational ability PC skills: Microsoft Excel and Word. Ability to use Oracle Discoverer or similar reporting tool. Aptitude for use of technology to make work more efficient and effective. Self-motivated and able to meet deadlines. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
EDUCATION, TRAINING, AND EXPERIENCE: Associates degree required. Or any combination of education and experience equivalent to an Associates/Bachelors degree in human resources or related field, plus three years of progressively more responsible human resources or related experience in payroll, garnishments, workers compensation, leave, or insurance and retirement processing work. Experience working in Montgomery County Public Schools or other public human resources administration or educational institution. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.
CERTIFICATE AND LICENSE REQUIREMENTS: None.
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) None.
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Ability to work nights and weekends as required. Annual leave limited during specified timeframes.
OVERTIME ELIGIBLE: Yes

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

1. Serves as trainer and coach for the Call Center/Transaction Unit.

2. Assists staff with problematic transactions on employees.

3. Assists in preparation of training materials for training programs.

4. Runs data verification reports to identify and correct employee data problems.

5. Assists in the implementation of changes in operational processes necessary to comply with changes in negotiated agreements, legal requirements, and employment processes.

6. Assists in the translation of these changes into new procedures and processes for the Lawson HRIS and other related computer systems.

7. Assists in the implementation of changes to HRIS organizational structure caused by reorganizations, new facilities, or breakdowns of current setup.

8. Participates in implementation of human resources information systems and other process improvements.

9. Recommends use of technology in maintaining employment records.

10. Recommends policies and procedures related to employment processes and salary administration.

11. Maintains processes for integrity of employee data and recommends changes to procedures or policies to improve data quality.

12. Performs related work as assigned.
Class Established: 7/2003
Date(s) Revised: 7/09, 5/2015
Last Reviewed:

This description may be changed at any time.