] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → FISCAL SPECIALIST, CONTROLLER

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Fiscal Specialist, Controller

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Fiscal Specialist CODE: 5620 SQ/OQ: Optimal Qualified
WORKING TITLE: Fiscal Specialist, Controller GRADE: 24 MONTHS: 12
SUMMARY DESCRIPTION; PHYSICAL DEMANDS; AND SPECIAL REQUIREMENTS: SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction, exercises control and oversees maintenance of a variety of organizational accounts. Performs a full range of general accounting, budget control, and fiscal management duties related to account analysis with payables/employee expense managements, receivables/billing, grant managements, cost management; financial monitoring; and Hub data flow management, for an organizational entity. Researches finance, budgeting, and/or procurement issues used to formulate budgeting, procurement, or other financial management decisions. PHYSICAL DEMANDS: Prolonged computer workstation use. SPECIAL REQUIREMENTS: Must be able to work long hours as absence demanded by workload, including attendance at evening meetings.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE SKILLS ABILITIES: KNOWLEDGE, SKILLS, AND ABILITIES: Considerable knowledge of the organization, functions and operations of Montgomery County Public Schools (MCPS). Strong skills in account research and analysis, reconciliation of all types of accounts, and familiarity with purchasing procurement procedures. Knowledge of fiscal management and reporting. Knowledge of the theory, methods, principles, and practices of accounting and general accepted accounting principles (GAAP). Excellent oral, written and customer service skills. Ability to analyze, interpret and evaluate financial and administrative data to develop and generate reports in a clear and concise manner for fiscal decision making. Ability to exercise independent initiative to perform both original and recurring assignments. Must be able to make decisions in accordance with established procedures and practices, and exercise judgment in the absence of clear directives. Ability to effectively use automated financial systems, Excel, and Access databases. Knowledge of the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
EDUCATION, TRAINING AND EXPERIENCE; CERTIFICATE AND LICENSE REQUIREMENTS: EDUCATION, TRAINING, AND EXPERIENCE: Bachelor's degree in accounting, finance, or related fields required with substantial college coursework in accounting, finance, business, or public administration. Proven experience in grant accounting and knowledge of grant regulation; Considerable experience in accounting, budgeting, procurement, is highly preferred. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.CERTIFICATE AND LICENSE REQUIREMENTS: None
OVERTIME ELIGIBLE: No

DUTIES AND RESPONSIBILITIES:

EXAMPLES OF DUTIES AND RESPONSIBILITIES: Under the supervision of the director, prepares account analysis for the Hub for the organizational entity, recommends necessary adjustments to meet operating needs, and ensures procedural compliance with rules and regulations.Processes fixed asset transactions to support monthly close and year-end reporting of fixed assets and site improvements;Manages accounting functions for grants including recording transactions, minoring budgets and reconciling accounts. ensures compliance with grant regulation such as OMB uniform guidance, polices and grant specific requirements; prepares and submits financial reports for grants in accordance with deadlines and guidelines; collaborates with program managers and budget team to monitor grant budgets; tracks grant expenditures; and assists with internal and external audits related to grants providing necessary documentation ad explanations; maintains accurate and organizes grant files and documentation for audit readiness; supports the grant application process by providing financial data and analysis;Tracks prepares, and reviews GASB 87/96 transactions to ensure compliance with GASB requirements; and reviews and audits travel card process.Responsible for preparing financial reports that are accurate and on time as directed.Monitors fiscal records on various chart of account segments and recommends necessary adjustments to meet operating needs.Works closely with Controller/team leads to monitor entity wide account activities and ensures alignment with the MCPS financial manual.Provides technical advice and assistance in financial matters to staff of assigned organization.Coordinates activities to assure that employees are properly authorized, that salaries are charged to appropriate accounts, and that authorizations do not exceed budgeted funds.Researches and summarizes data requests for auditors and the Maryland Public Information Act (MPIA).Engages in personal development activities to maintain current with industry-wide best practices.Performs related work as required.

This description may be changed at any time.