] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → FISCAL SPECIALIST, SCHOOL AND FINANCIAL OPERATIONS TEAM

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Fiscal Specialist, School and Financial Operations Team

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Fiscal Specialist CODE: 5620 SQ/OQ: Optimal Qualified
WORKING TITLE: Fiscal Specialist, School and Financial Operations Team GRADE: 24 MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction, performs a full range of fiscal management duties related to K- 12 school programs including position control and payroll authorization, budget preparation and presentation, financial monitoring, and account management. Responsible for preparing budget, fiscal, and staffing position reports that are accurate and on time.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Considerable knowledge of the organization, functions and operations of Montgomery County Public Schools, Board of Education policies and regulations, and management of Independent Activity Funds. Strong skills in budget development, research and analysis, financial accountability, reconciliation of accounts, purchasing and procurement procedures, and review of revenue and expense forecasting. Knowledge of grant development, management, and reporting. Knowledge of the theory, methods, principles, and practices of accounting and general accepted accounting principles (GAAP). Ability to analyze, interpret and evaluate financial and administrative data to develop and generate reports in a clear and concise manner for fiscal decision making. Ability to exercise independent initiative to perform both original and recurring assignments. Must be able to make decisions in accordance with established procedures and practices. Requires excellent oral, written, human relations, and project management skills. Ability to effectively use automated systems including the Business Hub, Lawson, and School Funds Online, as well as Excel and Google. Knowledge of all of the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
EDUCATION, TRAINING, AND EXPERIENCE: Bachelor's degree required. College major in accounting, school finance, business, or public administration with substantial applicable coursework in accounting. Extensive experience in budget development and financial accountability. Experience in business management, school finance, procurement, and/or staffing is highly desirable. MCPS school-based experience is preferred. Other combinations of applicable education, training, and experience, which provide the knowledge, abilities, and skills necessary to perform in the position, may be considered.
CERTIFICATE AND LICENSE REQUIREMENTS: None
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) None
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Must be able to work long hours as demanded by workload, including attendance at evening meetings.
OVERTIME ELIGIBLE: No

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Assists in the budgeting and allocation of resources including staffing and funds for instructional supplies and equipment, contractual services, and mini grants. Provides guidance related to K-12 financial matters and ensures procedural compliance with MCPS rules and regulations. Responsibility for timely and accurate preparation of grants, proposals, and reports for all state, federal, and private grants, as well as enterprise funds. Works closely with grant program managers to monitor expenditures and ensure alignment with the grant proposal. Compiles data for grant reports for the Board of Education, Montgomery County Council, Maryland State Department of Education, and other funding entities, as needed. Oversees reconciliation of monthly financial monitoring reports and recommends necessary budget adjustments to meet operating needs. Provides technical advice and assistance in financial matters to staff of assigned organizations. Takes primary responsibility for timely and accurate preparation of proposals and reports for state, federal, and private grants, as well as enterprise funds. Coordinates activities to assure that employees are properly authorized, that salaries are charged to appropriate accounts, and that authorizations do not exceed budgeted funds. Engages in professional development activities to maintain currency with industry-wide best practices. Performs related duties consistent with the scope and intent of the position.
Class Established: 4/2016
Date(s) Revised: 11/2021
Last Reviewed:

This description may be changed at any time.