] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → ASSISTANT OPERATIONS FACILITIES MANAGER

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Assistant Operations Facilities Manager

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Maint and Oper Asst Mgr CODE: 8280 SQ/OQ: Optimal Qualified
WORKING TITLE: Assistant Operations Facilities Manager GRADE: 24 MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction, the Assistant Operations Facilities Manager assists with general management, planning, organizing, and executing the day-to-day work of all building service personnel assigned to a specific region. Assists in administering policies, procedures, and processes in support of the Division of Maintenance and Operations (DMO) within the Department of Facilities Management of Montgomery County Public Schools (MCPS). Assists with coordinating and supervising all work relative to custodial services, grounds care, landscaping, and preventative maintenance activities for facilities in the region, including the facilities-related maintenance and repair of buildings and the grounds care necessary for maintaining a clean, safe environment. Responds to inquiries and requests for service from assigned facilities. This position is responsible for maintaining current knowledge of relevant trades and maintenance practices to maintain efficiency, safety and effectiveness of large-scale operations and facilities with 100 or more staff members.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Considerable knowledge of supervisory principles, facilities maintenance, grounds care, and custodial principles and practices; preventative maintenance principles and practices; maintaining data and components for facilities, such as a six-year scheduled maintenance plan, a six-year facilities condition assessment; and industry best practices. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS) of MCPS.Must be skilled in reading and interpreting construction plans, specifications, drawings, maps, and/or other related technical documents. Must be able to assist with managing complex, multi-discipline projects involving multiple locations and 100 or more staff members with varying skill levels. Must have the ability to interpret and apply applicable laws, rules, and regulations. Must be able to assist with managing contracts; work in a union environment; and oversee processes. Must have the ability to assess workflow, processes and employee performance and make recommendations for improvement. Must be able to assist with coordinating activities with other internal divisions, the community, and/or external agencies; and prepare a variety of reports related to operational activities. Must communicate effectively through oral and written mediums. Must have the ability to work with students and staff with diverse academic, cultural and ethnic backgrounds. Ability to mediate conflicts among staff members; assist with analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and making recommendations in support of the goals of the Division of Maintenance and Operations, the Department of Facilities Management, and MCPS.
EDUCATION, TRAINING, AND EXPERIENCE: Associates degree required. College course work or trade school training and extensive experience in facilities management, construction, renovation, building, school equipment, and grounds maintenance - preferably in school systems - are also required. Experience as a supervisor is required. Experience in project management and/or experience overseeing large-scale operations and/or facilities is required. Other combinations of applicable education, training, and experience which provide the knowledge, skills, and abilities necessary to perform effectively in the position may be considered in lieu of a degree.
CERTIFICATE AND LICENSE REQUIREMENTS: Possession of a valid Maryland Class C driver's license or equivalent.
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) Work is generally performed in both an office environment and an outdoor environment, with frequent interruptions and irregularities in the work schedule. This position requires regular visits and meetings at all MCPS sites across the county. Frequent walking, standing, climbing, lifting, stooping, or carrying of equipment and materials may be required. May be required to lift and carry up to 25 pounds; may be exposed to extreme temperatures, close-quarter situations, high and precarious places, moving mechanical parts, and/or vibrations.
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Must be willing to work irregular hours and respond immediately to emergency situations.
OVERTIME ELIGIBLE: No

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

1. Works collaboratively with the M&O Facilities Manager and Assistant Manager to plan, organize, maintain, and manage the operations and reliability of MCPS facilities and general infrastructure systems within a regional service center.

2. Assists in managing and monitoring grounds and helps establish preventative maintenance processes, programs, and facility inspection processes for ongoing review of maintenance work by agencies having jurisdiction.

3. Assists with supervising administrative, skilled, and technical/support staff.

4. Complies and helps to ensure that all employees are in compliance with MCPS and DMO policies and procedures such as procurement, work orders, inventory, vehicle care, leave, SSPGS, safety, and security.

5. Assists in hiring evaluating, training and disciplining staff as necessary.

6. Monitors the safety and accessibility of the assigned facilities. Serves as a point of contact for site-based building service staff.

7. Manages preventive maintenance plans for facilities within the assigned region. Updates and maintains list of facilities equipment, including lifecycle and replacement cost estimates.

8. Assists with managing the grounds care and landscaping activities for assigned facilities ensuring that all locations are well maintained and meet the standards set by the division.

9. Assists with monitoring the work of external contractors to ensure that terms of agreements are met and that the work is completed satisfactorily.

10. As part of MCPS and the division's emergency response team, essential personnel requires after hour and 24/7 on-call for response as needed.

11. Assists in coordinating the development of work and plans with outside vendor or contractors.

12. Serves as the first point of contact for trades supervisors.

13. Participates in cross funcational Department of Facilities Management (DFM) workgroups, representing the division of maintenance and operations.

14. Positions in this classification may perform all or some of the responsibilities above; and all positions perform other related duties as assigned.
Class Established: 5/2021
Date(s) Revised: 7/2022
Last Reviewed:

This description may be changed at any time.