] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → SENIOR BUSINESS SERVICES SPECIALIST- EFF. 7.1.25

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Senior Business Services Specialist- Eff. 7.1.25

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Senior Business Services Specialist CODE: 9384 SQ/OQ: Optimal Qualified
WORKING TITLE: Senior Business Services Specialist- Eff. 7.1.25 GRADE: 25 MONTHS: 12
SUMMARY DESCRIPTION; PHYSICAL DEMANDS; AND SPECIAL REQUIREMENTS: SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction of the Director, the work of the position is to lead the functional performance of the warehouse store and media purchasing activities. Leads and manages the business and financial operations of the warehouse store and media processing purchasing. Develops and improves processes for the Department of Materials Management (DMM) including the functions of purchasing, internet procurement, inventory, order management, and associated technology and processes. Supervises and trains staff and leads work related to media processing. Reviews and monitors DMM contracts as assigned and serves as the procurement liaison in managing these contracts. Prepares studies of supply chain actions within the Oracle Business Hub system and creates flowcharts of processes for review and improvement. Serves as the point of contact for MCPS financial agents purchasing in the warehouse store (procurement is the point of contact for other HUB purchasing). As a member of the DMM leadership team, supports collaboration within various arms of DMM to optimize functionality, cohesive operations, and interactions to achieve goals and improve processes. Ensures that interfaces work as designed and provides input to technical staff about any function issues users encounter. Assists technical staff in planning and coordinating patch and update efforts in this integrated system. Provides training to MCPS financial agents and other purchasing teams on the functions and capabilities of the Oracle Business Hub system as it relates to warehouse store processing. PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) None SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Occasional overtime, night, or weekend work may be necessary.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE SKILLS ABILITIES: KNOWLEDGE, SKILLS, AND ABILITIES: Extensive knowledge of supply chain principles, including procurement and inventory management. Working knowledge of local government accounting procedures and systems. Knowledge of information technology standards and procedures and their application to purchasing solutions is needed. A basic understanding of the technical aspects of computer applications related to the procurement and logistic functions; knowledge of the purchasing card process and systems, considerable knowledge of office procedures, practices, and equipment. Knowledge of database management. Ability to delegate tasks while demonstrating an understanding of the work being supervised and the ability to mentor and coach diverse personnel. Considerable knowledge of contract management. Ability to collaborate across different departments. Knowledge of project management methodologies with the ability to problem-solve and manage multiple priorities and deadlines. Ability to identify issues within a workflow, analyze root causes, and provide solutions to improve efficiencies. Excellent oral and written communication and human relations skills are essential to the accomplishment of the work objectives. Knowledge of or the ability to quickly learn and meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
EDUCATION, TRAINING AND EXPERIENCE; CERTIFICATE AND LICENSE REQUIREMENTS: EDUCATION, TRAINING, AND EXPERIENCE: Bachelor’s degree required. University major in business administration or computer science supplemented with coursework in information technology and inventory management. Minimum of 5 years of experience in procurement, supply chain, or related field. Some experience with database management technology. Work experience in the e-business suite of Oracle software is required. Supervisory experience is required. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively, may be considered.CERTIFICATE AND LICENSE REQUIREMENTS: Must possess or obtain certification as a Certified Professional Public Buyer (CPPB) within 6 months of eligibility. Requirements to obtain such certification can be reviewed on the UPPCC website. http://www.uppcc.org/certified/newcertelig.aspx
OVERTIME ELIGIBLE: No

DUTIES AND RESPONSIBILITIES:

EXAMPLES OF DUTIES AND RESPONSIBILITIES: (The duties listed are typical examples of the work performed by this job classification. This is not an exhaustive statement of duties, responsibilities, or requirements and does not limit the assignment of additional related duties for the position. Not all duties assigned are included, nor are all duties listed performed in every office or every day.)Working with the information systems specialist, monitors database management to ensure the adequacy of internal controls and compliance with MCPS policies and procedures and regulations.Measures the accomplishment of program objectives, and compliance of procurement/financial transactions with existing laws, contracts, and normally acceptable accounting principles.Supervises the purchase of instructional and library materials and online databases for all schools and offices, assigning work and meeting with staff and troubleshooting issues.Supervises, delegates, and trains Staff as it relates to warehouse store or media purchasing.Serves as lead for and fully manages the MDK12 Digital Library Consortium Contract.Negotiates pricing with vendors if there are issues fulfilling orders/changes in pricing.Serves as member of DMM leadership team Collaborates with leadership regarding process development, improvement and functions of the office.Analyzes supply chain processes with supported organizations and propose ways and best business practices to correct and improve the process and workflow.Monitors the integrity of the procurement process within the Oracle Business Hub system.Manages contract and warehouse items in an electronic catalog.Performs and maintains workflow in the system for all purchase orders and requisitions.Manages workflows to ensure that all approval levels for requisition and purchase order approvers are maintained.Works with The Department of procurement to ensure that appropriate specifications are included bids and contracts for supplies materials and other products. Works with School Library Media Programs and Evaluation and Selection to ensure that all print and digital library/media materials are approved for use.Works with the English Language Arts/Reading team to ensure that all instructional materials are approved for use.Works with the Fine Arts Team to ensure that all choral music is approved for use. Executes the cancellation of orders, and insuring receipt of proper credit; prepares correspondence to suppliers to reconcile discrepancies and for other reasons. Assists in reconciling differences between MCPS and vendors.Performs central office studies as assigned in such areas as, management of purchasing Instructional and library material, and warehouse store.Troubleshoots procurement problems and provides technical assistance to end-users on aspects of the financial system operation and maintenance, including call-in diagnoses. through the MCPS Help Desk/MCPS Service Now.Performs related work as required

This description may be changed at any time.