] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → ADMINISTRATIVE SERVICES MANAGER I, OFFICE OF FINANCE AND OPERATIONS

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Administrative Services Manager I, Office of Finance and Operations

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Admin Services Manager I CODE: 4150 SQ/OQ: Optimal Qualified
WORKING TITLE: Administrative Services Manager I, Office of Finance and Operations GRADE: 17 MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction of the chief of finance and operations, and both executive directors to the finance and operations office, performs varied and highly responsible, often confidential, office and secretarial work for administrators and staff in the Office of the Chief of Finance and Operations. Employee exercises considerable independence and judgment in performing the work.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Considerable knowledge of business English, spelling, general vocabulary, punctuation and mathematics. Considerable knowledge of central services practices and procedures. Knowledge of the general organization and functions of Montgomery County Public Schools, or the ability to rapidly acquire such knowledge. Ability to independently carry out continuing assignments requiring the organization of materials, the handling of routine administrative details, the preparation of confidential reports and sound decision-making. Ability to review sensitive material and handle confidentially. Ability to use sound professional judgment and discretion in performing duties. Ability to operate standard office equipment. Extensive knowledge of the Microsoft Office suite of products, and related office software; to complete complex word processing tasks, develop PowerPoint presentations, and build and maintain Excel spreadsheets. Strong proofreading and editing skills. Excellent oral and written communications and human relations skills. Ability to multitask, prioritize changing assignments, and organize work load, meet deadlines, and work well under pressure, while exercising attention to detail. Ability to work as part of a team. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
EDUCATION, TRAINING, AND EXPERIENCE: High School or GED diploma required. Associates degree desirable. Considerable progressively responsible secretarial work experience of three or more years, preferably with Montgomery County Public Schools, with school and central office experience. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered. Completion of at least one year of college coursework desirable.
CERTIFICATE AND LICENSE REQUIREMENTS: None
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) Position requires sustained operation of keyboard devices.
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Ability to work unusual hours and overtime as required.
OVERTIME ELIGIBLE: Yes

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Provides administrative support and demonstrates skills required to compose memoranda, reports, correspondence, and replies to correspondence and maintains confidentiality as required

Reviews and prioritizes mail, and directs correspondence to appropriate staff as needed, and maintains correspondence logs.

Maintains files and records of office correspondence.

Supports development of the annual MCPS calendar and the operations calendar, and coordinates the MCPS comprehensive calendar.

Creates and maintains various databases and products by proficiently using Excel, PowerPoint, and other software applications.

Receives phone calls and visitors, determines nature of visitor needs or concerns, and exercises sound judgment and decision-making skills to resolve sensitive matters, and to refer persons to the appropriate contacts who can best address their needs and concerns.
Receives reviews and/or develops reports for distribution to various departments for appropriate action.

Performs administrative tasks independently by showing initiative and with minimal supervision.

Reviews and edits outgoing correspondences and materials for format clarity and content accuracy.

Gathers budgetary and personnel data and prepares operating and activity reports.

Assists with scheduling meetings and appointments for office administrators.

Arranges for phone conferences and meetings including scheduling logistics, schedules space and time, and notifies participants.

Manages special projects and ensures tasks are completed in a timely manner.

Orders office supplies through the Financial Management System.
Demonstrates the core values of the school district as it relates to interaction and collaboration with staff and community.

Works collaboratively with office and school system colleagues to ensure the work is complete on time and with high-quality.

Performs related work as required.

Class Established: 7/2000
Date(s) Revised: 3/2020; 6/2021
Last Reviewed: 9/2017

This description may be changed at any time.