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Student Records Review and Update Verification Certification Statement

About this Form

Form number: 226-7

Audience:  Principals

Last revised: June 2022

INSTRUCTIONS:  To be completed by all MCPS principals by July 29, 2022.  Principals should save the blank PDF to their desktop, complete the form from the saved PDF by selecting their school from the drop down menu, certifying to the state requirements (below), signing electronically, saving the completed PDF, and emailing the completed PDF to


A. To ensure that student records maintained under this title are relevant and accurate, a local school system and educational institution regulated by the State Board of Education shall provide for review and updating of student records.

B. Changes in identifying information, results of individual and group standardized tests, and health data shall be made within a reasonable time after these changes occur during the school year.

C. Review of student records shall occur at least under the following conditions:

  1. When a student transfers to the next higher organizational unit, such as from elementary to middle school level;
  2. When a student graduates from high school; and
  3. When a student withdraws for any reason.

D. Each principal of an educational institution shall certify annually in writing to the local superintendent the
accuracy of student data maintained in the student records at the educational institution.

Adobe PDF Student Records Review and Update Verification Certification Statement107 KEnglish

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